Job Description

Job Summary:

The Assistant to the Project Head will support the Project Head in planning, coordinating, monitoring, and reporting of NGO project activities. The role involves handling administrative tasks, field coordination, documentation, and communication

Project Coordination & Support

Assist the Project Head in planning, executing, and monitoring project activities.

Coordinate with field teams, partner organizations, and stakeholders for timely implementation.

Track project progress and follow up on deliverables and action points.

Support in organizing meetings, workshops, and training sessions at field or central level.

Documentation & Reporting

Prepare project-related documents, reports, and presentations.

Maintain records of project files, MoUs, reports, and beneficiary data.

Assist in preparing monthly, quarterly, and annual progress reports for donors and management.

Take minutes of meetings and share follow-up action notes.

Communication & Liaison

Serve as a communication bridge between the Project Head and internal/external teams.

Coordinate with local authorities, partner NGOs, and community representatives when required.

Draft emails, official letters, and other communications related to the project.

Monitoring & Evaluation Support

Support data collection, field monitoring visits, and beneficiary feedback mechanisms.
Maintain databases, attendance, and performance records of field staff and project indicators.

Assist in compiling M&E data for reporting and analysis.

Administrative & Logistical Support

Manage scheduling, travel arrangements, and logistics for the Project Head and project events.

Support procurement of project materials and verify bills and expenses.

Ensure compliance with NGO documentation and donor reporting standards.

Qualifications & Experience

Bachelor's degree in Social Work, Rural Development, Management, or related field (Master's preferred).

1-3 years of experience in a similar role in the NGO/development sector.

Experience in documentation, reporting, and project coordination.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person