Job Description

The Associate / Senior Associate will support the Fund Oversight team in managing service operations for investment funds. This role involves oversight of fund closures, liquidations, launches, connected party transactions, and operational queries. The position requires strong analytical skills, attention to detail, and a solid understanding of fund accounting principles and operational processes.

Key Responsibilities:

Fund Closures & Liquidations:

Coordinate final budget review and approvals between stakeholders. Provide fund budget for oversight approval and ensure compliance with closing requirements.

Operational Queries:

Act as the central point for operational queries and liaise between internal and external stakeholders. Escalate issues to oversight teams for resolution and attend service meetings as required.

Fund Launches & Oversight:

Support fund launch processes, including review of PPM (Private Placement Memorandum) and related documentation. Assist with fund fact sheet production and performance fee oversight. Maintain trackers for VAT/CGT and other regulatory requirements.

Connected Party Transactions:

Review and approve connected party transactions. Update connected party register and maintain supporting documentation.

Data Activities:

Request latest budgets from fund administrators and maintain data in internal systems (e.g., Rabbit). Collate and store supporting documents for audits and internal reviews. Ensure accurate record-keeping for ISIN renewals, fund set-ups, and compliance checks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Maintain and exemplify a joined-up oversight program overseeing fund administrators, depositaries and where necessary investment managers. Review of Service Level Agreements to ensure deliverables adequately described. Attendance of administrator service reviews Engage in the key Net Asset Value oversight for underlying funds, which includes: Validating NAVs produced by Fund Administrators Review of individual asset valuations to ensure compliance with WMC Valuation Policy Fund Budget creation, review and on-going supervision of costs Ongoing analysis of total expense ratios, fee accruals and invoicing process Assist on the valuation process for funds and SPVs, drafting and implementing valuation policies, updating policies on a periodic basis and in step with developments, supervising on-going valuations in accordance with policies and escalating issues and observations to the Valuation Committee. Collaborate closely on a regular basis with service providers (including Company Secretaries, Administrators, Auditors, and Investment Managers) to monitor service levels of delegates. Process LEI and ISIN requests for new funds and annual renewals for existing funds. To help in the winddown and liquidation process for the funds closing. Liaise closely with the various internal teams, covering Operations, Compliance, Relationship and Risk teams to evaluate the financial risks and operational risks of each client on an on-going basis, resolving and escalating to the Director as appropriate. Keep abreast of regulatory changes in the UK and EU Markets. Aspire to be the technical expert in UCITS and AIFs. Actively participate in meetings, prepare, and attend technical training. Assist colleagues with completion of fund factsheets and other ad hoc projects. Foster positive team environment and ensure open communication. Communicate with stakeholders to ensure satisfaction with the service provided and to resolve any potential issues.

EXPERIENCE:

min 2 years years' experience within financial services, preferably within funds. Strong networking skills and adept at building relationships. Knowledge of NAV production and/or financial reporting (desirable). Must be able to work in a fast-paced environment, including reporting and providing support to various members of the team. Outstanding time management, organizational skills, oral/written communication skills, critical thinking and attention to detail are required. Strong MS Office and Analytic Skills; mid-level information management software experience required.