Job Description

Role Overview
As an Associate, Procurement and Inventory (Special Projects) for our Jalna office, you will be responsible for managing end-to-end procurement and inventory processes--ranging from vendor identification and selection to inventory tracking, dispatch planning, supplier relationship management, and process optimization--using cloud-based and digital platforms to support seamless business operations. You will work in a dynamic environment with multiple teams to ensure project goals are achieved.
Key Responsibilities to be executed as part of a team:

• Understand procurement requirements, including both technical and commercial aspects of requested products and services.

• Identify, screen, and engage suppliers through diverse methods such as database references, field visits, networking, and digital sourcing platforms.

• Draft and process sourcing documents (RfS/RfQ/RfP/RfI), define bid evaluation criteria, compare bids/quotes, and prepare recommendations for management.

• Negotiate pricing and terms with suppliers; formalize agreements via purchase orders (PO).

• Manage purchase requisition and approval workflows, ensuring compliance with internal controls and audit standards.

• Oversee goods receipt, including generating Goods Receipt Notes (GRN), conducting quality and quantity checks, and performing three-way matching among PO, invoice, and delivery receipt.

• Coordinate with accounts for timely invoice processing, e-way bill creation, and payment approvals.

• Maintain and update inventory records on a cloud-based platform, ensuring accuracy and real-time tracking.

• Plan, schedule, and document dispatches to meet daily/weekly targets and align with client and field team needs.

• Optimize logistics for safety, efficiency, and cost-effectiveness.

• Conduct regular supplier reviews, monitor price trends, and stay informed about emerging technologies and products.

• Build collaborative relationships with vendors and suppliers to foster long-term partnerships and improve performance.

• Implement and document standard operating procedures for procurement, inventory, and dispatch to ensure operational excellence and readiness for audits.

• Coordinate with clients, field teams, and logistics to ensure smooth product delivery, receipt, and storage; provide timely follow-up and problem-solving.

• Lead and support process improvements to facilitate seamless dispatches, accurate documentation, and ongoing compliance.

• Maintain all records necessary for audits and compliance, ensuring data integrity and accuracy.

• Complete the probation period (2 months) by demonstrating proficiency across all responsibilities.

Requirements
Qualifications & Skills

• Graduate or Diploma in Engineering / Science / Commerce / Management (preferred).

• The ideal candidate should be proactive, self-driven, and passionate about renewable energy.

• 1-3 years of experience in Inventory management (Solar / Renewable sector preferred, freshers with strong drive may also apply).

• Should be willing to work in an ambiguous environment and develop processes.
• Strong communication and interpersonal skills in Marathi, Hindi, and English.

• Good presentation and negotiation skills.

• Strong analytical skills to evaluate data, support procurement decisions, and optimize inventory levels.

• Basic computer knowledge (Inventory software, MS Office, Email, project management tools).

• Willingness to travel within the region.

• Possesses own vehicle, smartphone, and Laptop (optional).

Benefits
What We Offer

• Competitive salary with performance-based incentives.

• Opportunity to work in a high-growth solar industry.

• Learning & development support for career growth.

• Exposure to innovative sustainability projects.

• A collaborative and growth-oriented work environment.

• ESIC/PF, TA/DA, incentives, etc., as applicable as per company policies.

Skills Required