Job Description

Role Proficiency: Provide day-to-day Talent Acquisition support to Accounts/Verticals under supervision. Liaison with Accounts/Verticals for external hiring.

Outcomes:

• Understand job requisition and skill requirements within area of responsibility to optimize searchable skills and refining sourcing channels

• Assist in sourcing administrative activities maintaining database and paperwork of hiring activities/prerequisites

• Understand search engines deconstruct job descriptions into searchable skills and create / refine queries to source the best candidates

• Screen applicants to evaluate if they meet the position/role requirements

• Update and utilize recruiting databases/tools to perform the job

• Follow up on interview process status and update the applicant tracking system

• Assist in recruiting related programs as needed

• Build and create talent pipeline for future roles

• Suggest process improvements for efficiency of recruiting tools

• Participate in employer branding activities job fairs employer events

• Maintain current knowledge on trends of recruitment applicable laws and ensures compliance adherence
  

Measures of Outcomes:

• Quality of candidates sourced & shortlisted

• Source of hire Source quality and Source mix

• SLA Adherence - Fill Rate Time to hire

• Multi-tasking ability based on efficiency in the given assignment

• Proactive implementation and execution of given tasks

• Complete compliance to policies and procedures

• Accurate reporting and data management
  

Outputs Expected: Stakeholder Relationship:

• Develop and maintain strong partnership with Hiring Manager & Account teams to understand the business and staffing needs
  

• Collaborate with multiple internal stakeholders (Business Units
  Workforce management and skilling teams) to initiate pre-requisites such as approvals and job requisition to begin sourcing

Adherence to SLAs and processes:

• Ensure process compliance and reporting accuracy in the activities assigned
  

• Manage full life cycle Recruitment processes within defined SLAs
  

• Manage offers
  candidate negotiations to ensure requisitions are filled in a timely manner

Sourcing of Candidates:

• Talent mapping through social media
  career blogs
  job portals and networking to socialize the job postings
  

• Mandatory filling of \xe2\x80\x98Intake session\xe2\x80\x99 for the demands assigned
  prior to starting the search
  

• Partner across a variety of functions to create relevant
  compelling
  personalized and high-touch candidate experiences that align with UST\xe2\x80\x99s values and mission
  

• Support in recruitment activities such as attending job fairs
  employer branding activities and job postings on career portal
  social media and networking groups
  

• Support in the development of employer branding
  sourcing and social media strategy at colleges/universities. Maintain relationships with regional and local universities to attract talent
  

• Maintain a strong pipeline/network of active and passive candidates

Candidate Screening:

• Timely pre-screening activities to ensure the technical and overall fitment of candidates
  

• Submit shortlisted candidate profiles to the recruiting delivery team for further selection process
  

• Collaborate with interview panels by providing guidance
  support and updates through the entire hiring process

Candidate Communication and Interview Coordination:

• Scheduling of interviews
  ensuring candidates and interviewers are fully briefed.
  

• Prepare candidates for interview by providing detailed information about the company
  department
  job duties
  and overall expectations
  

• Organize
  and document post-interview feedback from interview teams and candidates

Collaboration & Stakeholder Management:

• Liaise with Business Units for external hiring and provide day-to-day recruiting support to Business Units
  

• Collaborate with the onboarding team by providing all pre-requisites w.r.t. to onboarding

Offer Management:

• Responsible for articulating and negotiating job offers with candidates and clearly communicating aspects of the offer and post -employment pre-requisites
  

• Act as Point of Contact for candidate queries
  

• Assist in candidate documentation and on-boarding of new hires

Other Operational activities:

• Partner with offshore/onshore teams on sourcing execution
  

• To participate in Talent/recruitment surveys
  collating feedbacks from reporting managers on hiring process
  

• Under supervision
  support projects in the talent acquisition areas. Few examples: Employment branding
  Innovative sourcing techniques
  & candidate experience feedback surveys
  

• Stay up to date on the latest recruitment sourcing
  branding trends
  & best practices.
  

• Collaborate with vendors on invoices and billing activities

Reports and Metrics:

• Prepare and share daily
  weekly and monthly recruitment reports
  

• Regularly manage pipeline activity
  maintain data/reporting integrity
  and proactively share data driven updates with internal stakeholders
  

• Leverage data and metrics to ensure alignment
  good candidate experience
  and carry out a consistent and data-based approach to hiring
  

Skill Examples:

• Communication: able to articulate with good listening and communication skills. Must be able to communicate with potential job candidates

• Interpersonal: Must have the ability to work with various departments on filling open positions and fostering teamwork. They must also be able to effectively deal with potential candidates.

• Decision Making: Must be able to review candidate applications and assess suitability on open positions

• Discretion: Able to maintain confidential & sensitive information of candidates in compliance with local laws as applicable.

• Technical: Should have good understanding of IT technologies & skill adjacencies to effectively source the best candidates.

• Business acumen: Should have a good knowledge of search skills talent supply sources analytical skills and Judgement.

• Growth Mindset: Demonstrates curiosity and ongoing drive to understand & learn techniques in sourcing & fulfilment of demands. Takes ownership of the assigned activity and able to deal with ambiguity & uncertainty.

• Collaboration: Should collaborate across teams and functions to execute the given task

• Empathy: Demonstrates empathy while interacting with stakeholders/teams
  

Knowledge Examples:

• Should have good knowledge with the Microsoft Office suite especially Microsoft Excel and Word
  
  • Ability to learn quickly the aspects of organization policies and processes
  • Knowledge on the business and functional aspects of the recruiting/fulfilment processes
  • Strong understanding of recruiting / sourcing processes and procedures
  • Experience in recruitment sourcing and/or social media hiring is highly preferred
  • Should have good knowledge on different methods of recruitment
  • Orientation towards achievement of team and organizational goals
  • Understanding of ATS and actively participate in new system implementations
    
  
  Additional Comments: NA