Job Description

ABOUT PLAKSHA UNIVERSITY: Plaksha University (Plaksha) is a collective philanthropic initiative by 100+ global industry leaders to reimagine technology education in India. The University has been set up with an aim to help solve some of the world\'s toughest challenges through transformational education. Our graduates will not just be engineers by degree, but true innovators, inventors, and problem solvers. The University was launched in 2021 in Mohali, Punjab and is at an exciting start-up stage. We have various programs including a high school summer program Young Technology Scholars (YTS) , cutting-edge Undergraduate (B.Tech) Program, a postgraduate program called Technology Leaders Program (TLP), and a doctoral program. For more details, please visit www.plaksha.edu.in THE ROLE: Academic Relations Associate , Office of Vice Chancellor This is an exciting opportunity to contribute to a thriving academic community while gaining valuable experience in academic recruitment and outreach, relationship-building, event coordination, project and stakeholder management. The Academic Relations Associate will need to understand executive priorities, support broader calendar planning, and manage high-stakes meetings and communications with faculty, founders, students and staff. This position involves faculty outreach and recruitment, managing faculty affairs, and executing administrative, project, and executive support activities. Location: Mohali Nature of work: Full Time Roles & Responsibilities Facilitate the recruiting process in identifying qualified candidates, developing and maintaining pipelines and meeting staffing goals. Create and maintain a comprehensive database of potential faculty prospects and drive strategic outreach efforts to attract top-notch faculty candidates. Develop, implement, and refine an array of diverse advertising and sourcing strategies to generate robust talent pools of qualified candidates (including, but not limited to, job postings, social media marketing, faculty & staff referral generation, networking, proactive outreach to passive prospects). Coordinate faculty candidate interviews, campus visits, and interactions with relevant university stakeholders. Conduct faculty planning meetings with academic leaders and program managers to create program-specific recruiting strategies to meet current and projected faculty talent needs. Organize and manage research talks, colloquium lectures, and academic events and coordinate event logistics, including scheduling, venue setup, technical support, and invitations. Arrange flights, transportation, and accommodation for faculty candidates, visiting faculty and guests, while also ensuring that all arrangements are in line with university policies and budget. Prepare and assemble personalized welcome kits and schedules for visitors, ensuring a hospitable and productive experience. Ensure that all event logistics, such as catering, and venue arrangements are executed seamlessly. Collaborate with various departments (including IT, Admin, and Finance) to ensure the smooth operation of the Office, including troubleshooting, redressal, processing of invoices, reimbursement and recoveries. Create and maintain various documents, reports, and database to support departmental activities. Knowledge, Skills, and Abilities This role requires a self-motivated, professional and creative problem-solver with strong logistical and organizational skills. The ideal candidate will have experience working with executive level management, ability to self-manage with limited oversight and guidance, and prioritize various high-level interactions. We\'re looking for an individual with a strong work ethic, drive, leadership ability, and sensitivity to confidential information. The ideal candidate should possess excellent communication skills, attention to detail, and the ability to work collaboratively in a fast-paced dynamic environment. Working knowledge of MS Office is required.

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