Job Description

About the Role:

Join Nbyula, a hyper-growth tech startup revolutionising global work and study mobility, as an Associate Executive Assistant to support the Founder and cross-functional teams. This role is a launchpad for aspiring entrepreneurs, offering hands-on exposure to scaling a startup, venture funding, and strategic decision-making. You'll manage diverse responsibilities, including HR coordination, recruitment support, logistics planning, vendor management, events, travel and logistics coordination, ensuring seamless operations in a fast-paced, chaotic environment. Ideal for a highly organised, adaptable professional, this role demands composure under pressure and a proactive mindset to maintain efficiency amid rapid growth. You'll thrive in our young, dynamic, non-hierarchical culture that values collaboration, ownership, and innovation, acting as a linchpin to empower teams and drive high-impact outcomes. If you're energised by enabling others, solving complex challenges, and growing within a high-trust, mission-driven environment, this is your opportunity to shape the backbone of a cutting-edge global platform.

This is an entry level position, for candidates with a maximum experience of 3 years.

Key Responsibilities:

Executive Support & Coordination:

Manage the Founder's calendar, communications, and travel, ensuring optimal time allocation and prioritisation. Act as the liaison between the Founder, internal teams (Partnerships, Outreach, Business, AI Product), and external stakeholders. Prepare meeting materials, ensure follow-ups, and handle sensitive information with discretion. Support strategic initiatives, including market/competitive analysis, business process optimisation, and presentation/report preparation.

Operational & Administrative Leadership:

Coordinate platform partner conversations and onboarding Organise data and files, compile reports, and streamline administrative processes for efficiency. Manage inventories, vendors, and track the resourcing of assets and people. Track budgets, expenses, bills and invoices across departments and escalate to relevant team members whenever needed. Manage on- and off-platform ORM, collate common pains and complaints from online forums, and use them to build solid brand authority.

Strategic & Project Support:

Monitor and report key metrics and data that help the different departments make rapid decisions, such as lead funnel metrics, campaign metrics, user data metrics, etc. Create reports and presentations, including market/competitive analysis, business process optimisation, and presentation/report preparation. Assist in event planning, travel/visa arrangements, cross-departmental projects, and travel to the event locations for on-site support.

Ideal Candidate for this role:

Education: Bachelor's degree in Business Administration, Communications, Journalism, Psychology, HR, or related field. Experience: 0-3 years in administrative support, operations, or project coordination; startup or professional services exposure a plus.
Skills:

Fluency in English (written/spoken); additional languages are a bonus. Proficiency in Google Workspace, Microsoft Office, CRM tools, and calendar management (Outlook/Google Calendar). Strong problem-solving, multitasking, and service-oriented mindset.
Traits:

Highly organised with obsessive attention to detail. Thrives in fast-paced, chaotic environments; maintains composure under pressure. Proactive, ambitious, and eager to learn startup fundamentals (sales, product-market fit, venture funding). Must be Bangalore-based or willing to relocate.

Who is an ideal match for being a Terraformer at Nbyula?

These are all the attributes we seek in an ideal teammate:

Openness- We welcome people from different backgrounds and schools of thought. Terraformers are open to different perspectives when approaching a solution, and they do not limit their thoughts or ideas to only a specific domain. Conscientiousness--We believe in working together for the larger goal with complete dedication, not just for personal benefits; however, we do not expect Terraformers to work to the point of burnout. Humility- Being humble, grateful, and respectful are the core traits of terraformers; we do not expect people to agree with every view of the management; feel free to have a different perspective, but we always expect it to be put forward with respect Risk Takers- Terraformers are not afraid of the unknown and are open to new things, not that we encourage extreme risks without weighing the consequences, but we take calculated risks Autodidacts- Terraformers teach themselves to learn; we do our research to get solutions, and we do not expect you to have a blank slate and figure everything out yourself. We are here to guide you, but not handhold and micromanage you. Self-Actualisation--Terraformers are on the path to self-actualisation. We are not bothered by the noise and distractions around us; we work only towards achieving our full potential. We do not expect you to overburden yourself or not have fun, but we expect you to work to the best of your capabilities.

What We Offer:

Exposure to startup operations, leadership collaboration, and mentorship from founders. Collaborative, non-hierarchical environment valuing innovation, ownership, and in-person collaboration. Competitive salary + performance bonuses, yearly increments. Opportunity to help build one of the most immersive community-driven global technology platforms for international work and studies, like it's never been attempted before. Your work will be on the live wire for millions of users. Gaming chairs to keep you comfortably on a high Live music on the floor while you work Access to thousands of books There are snacks in the house. Fill up on your favourite munchies and select your poison, from Sencha green to double-shot espresso. Extensive health coverage for team members Long weekend breaks for team members to plan trips or leisure activities Thursdays and Tuesdays, coinciding with holidays, are clubbed with Fridays and Mondays so that you can go on that long break from work We understand the pain of growing old - enjoy a fully paid leave on your birthday Company-aided accommodation for those who like to be on the loose Opportunity to own a piece of the company in the form of stock options We believe in comfort. Ditch your formals, and feel free to come to the office in denim and casual wear. Your work matters, not what you wear

Apply If You:

Aspire to entrepreneurial leadership and want to shape a global mobility platform. Excel at creating order from chaos and enabling teams to focus on high-impact work. Are ready to dive into a role blending operations, strategy, and innovation. Value professionalism, reliability, and discretion in a high-trust environment.

Find your future at Nbyula!

For any queries about this position or how to apply, feel free to write to people@nbyula.com

Job Types: Full-time, Permanent

Pay: ?600,000.00 - ?900,000.00 per year

Benefits:

Health insurance Leave encashment Paid sick time Provident Fund
Schedule:

Day shift
Supplemental Pay:

Performance bonus
Application Question(s):

What is your level of proficiency in English? Do you have experience assisting in recruitment projects? On a scale of 1-5, how would you rate your organizational skills in managing multiple deadlines? What is your current CTC? (Mention the fixed component only) Do you have experience with budgets and user traction numbers analysis? Have you completed the following level of education: Bachelor's Degree? Are you open to travelling for work at short notice? Do you have experience coordinating recruitment processes (e.g., scheduling interviews, onboarding)? This role is only for candidates with a maximum of 3 years of experience. How many years of total work experience do you have? We must fill this position urgently. Can you start immediately? How many years of start up experience do you currently have? How many years of experience do you have in executive assistance or administrative roles in fast-paced environments
Work Location: In person