Job Description

The Document Controller is responsible for implementing and maintaining effective document control procedures throughout the project. This includes managing technical data, procedures, and engineering drawings through the Electronic Document Management System (EDMS), ensuring metadata accuracy, and performing quality checks.
Key responsibilities include:

• Ensuring all Asset Documentation-both Site Critical Documents (SCD) and Non-SCD-is captured, controlled, and auditable in compliance with regulatory and internal standards. Documentation will originate from three primary workstreams: Projects, Reliability & Integrity, and Maintenance Execution.
• Enforcing document control standards and procedures to maintain consistency and compliance.
• Managing the EDMS to ensure efficient document tracking, process optimization, and development of KPIs to measure performance.
• Supporting the digital transformation of Asset Information Management, particularly in the integration of Digital Twin solutions.
• Overseeing the management of critical asset information, including but not limited to:
• SCDs: PEFS, C&E Diagrams, HACD, Plot Plans, Design Basis Data, Safeguarding Memoranda, Master Alarm Database, Electrical SLDs with Arc Flash Studies, and various PCD diagrams (Inventory, Physical, Architecture, Logical, Dataflow).
• Non-SCDs: Supporting documents essential for asset lifecycle management.

Key Responsibilities:

• Team Collaboration- Collaborate with Facility Engineers, EMS Program Manager, Engineering, and Project Teams to ensure efficient and compliant document management processes.
• Quality Assurance- Conduct quality checks on all incoming documents per Asset Document Management standards. Enforce naming conventions (USP SDX) and return non-compliant submissions for correction. Track, monitor, and close document turnovers as required.
• Subject Matter Expert - Document Management Systems-Maintain and support the EDMS, provide user training, troubleshoot issues, and lead system improvements. Advise stakeholders on implementing document control procedures and ensure alignment with the Information Management Plan.
• Legacy System Reconciliation- Identify and resolve data discrepancies across legacy systems (AIM-EDMS, SharePoint, Pipe CW, physical records) to align with current SDx standards and ensure accurate migration to EDMS.
• EDMS & CMMS Integration- Ensure seamless interface between EDMS and CMMS. Manage system access, user support, process improvements, and collaborate with Super Users and technical teams to enhance SDx functionality.

Qualifications & Experience

• Experience: 2-4 years in Data and Document Control within Major Capital Projects/Assets, with exposure to EPC interface management.
• Systems & Tools: Proficient in EDMS platforms such as Hexagon SDx (preferred), ASSAI, Bentley, and SharePoint. Hands-on experience with Engineering Data Warehouses (e.g., Bentley, AVEVA, SPF).
• Database Skills: Proven ability to write and manage databases (SQL, Oracle); experience with ETL processes and automation to reduce manual tasks.
• Engineering Data Knowledge: Familiar with cross-discipline engineering data, including business data models, spare parts processes, and Maintenance Management System (MMS) build processes.
• Standards & Specifications: Understanding of E2E Engineering IM Scope of Work, Information Specifications, CFIHOS/DEP, and EIS.
• Analytics & Automation: Working knowledge of tools like Power BI, Alteryx, and Python for data analysis and reporting.
• Collaboration: Experienced in working within geographically dispersed, multicultural teams in virtual environments.
• Communication: Strong written and verbal communication skills.
• Industry Insight: Good understanding of Upstream, Downstream, Integrated Gas, and Renewables business operations.

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