Job Description

, India
Job Family Group: Information Technology (IT)
Worker Type: Regular
Posting Start Date: October 6, 2025
Business unit: Projects and Technology
Experience Level: Early Careers
:
What's the role
The Document Controller plays a key role in managing and ensuring the integrity of technical documentation within a project. This includes overseeing document control procedures, managing engineering data and drawings through an Electronic Document Management System (EDMS), and conducting quality checks. The role supports compliance by ensuring that both Site Critical Documents (SCD) and Non-SCDs are properly captured and auditable, with inputs coming from Projects, Reliability and Integrity, and Maintenance Execution workstreams. Additionally, you will ensure documentation adheres to standards, supports system efficiency through KPI tracking, and contributes to digital transformation efforts, particularly in integrating Digital Twin solutions. Responsibilities also include managing critical asset information such as diagrams, plans, and databases essential for site operations.
What you'll be doing

• Actively contribute as a team member within Asset-TAS, working closely with: Facility Engineers, EMS Program Manager, Engineering Team, Project Managers and Project Support Team
• Collaborate to ensure efficient and effective documentation management through coordinated control strategies and processes.
• Support document control activities to ensure delivery of compliant and high-quality documentation.
• Review each drawing or document against Asset's Document Management standards, returning those that don't meet baseline quality requirements and sending necessary notifications.
• Ensure proper closure of document turnovers as per instructions.
• Maintain adherence to USP SDX naming conventions to ensure documents are easily identifiable and retrievable.
• Oversee the operation and maintenance of the document management system.
• Provide training and refreshers to system end-users to ensure proper utilization.
• Apply expertise to resolve documentation-related issues and improve system functionality.
• Serve as the point of contact for system interconnectivity concerns and enhancements.
• Advise stakeholders--including Business, IT, Technical Data Management, Digital Centre of Excellence, and Finance & Data Operations--on implementing document control procedures and operationalizing systems and processes.
• Offer first-level support and guidance on compliance with Data/Document Management requirements.
• Navigate various systems and data repositories (e.g., AIM-EDMS, SharePoint, Pipe CW, physical records, datebook data) to identify discrepancies between current SDx and legacy systems. Work to reconcile and align data within EDMS according to established standards.
• Ensure seamless interface between EDMS and CMMS; coordinate with the CMMS team to resolve any integration issues.
• Manage EDMS system access, conduct user training sessions, and address system-related concerns.
• Initiate system and process improvements (e.g., transition to D-ops model).
• Maintain documentation control request trackers and forms.
• Collaborate with Super Users and technical teams to enhance SDX functionality and resolve interconnectivity issues.

What you bring

• Minimum of 2-4 years industry experience as Data and Document Controller with knowledge of data control processes and systems on Major Capital Projects/Assets, and of EPC interface management.
• Proven experience in writing and manipulating databases (like SQL, Oracle).
• Knowledge of cross-discipline engineering data (requirements and use) including: business data model of engineering, spare parts processes, Maintenance Management System build processes.
• Knowledge of SharePoint and document management systems.
• Skill of document management system and Hands on Expertise on system such as SDX, ASSAI, Bentley, Sharepoint, etc.
• Experience of working with Engineering Data Warehouse (EDW) systems (or similar) e.g. Bentley, AVEVA, SPF.
• Experience working with document management systems (EDMS). Experience in Hexagon SDX preferred.
• Preferably knowledge of E2E Engineering IM Scope of Work and Information Specification in a major contract, CFIHOS/DEP, Engineering Information Specification (EIS) and the related document
• Ability to perform automation to reduce manual works.
• A good understanding of the Upstream/Downstream/Integrated Gas/Renewables business and how it works.
• Knowledge and hands on experience on Data ETL processes. Knowledge in analytics tool (PowerBI, Altryx, Python etc.) is an added advantage.
• Working in a highly virtualized environment in a geographically diverse and multicultural team.
• Good written and oral communications.

What we offer
You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You'll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You'll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.
• Continuously grow the transferable skills you need to get ahead.
• Work at the forefront of technology, trends, and practices.
• Collaborate with experienced colleagues with unique expertise.
• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.
• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.
• Grow as you progress through diverse career opportunities in national and
• international teams.
• Gain access to a wide range of training and development programmes.

-
An Inclusive & Progressive Place to Work

• To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we're nurturing an inclusive environment - one where you can express your ideas, extend your skills, and reach your potential.
• We're creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we'll take it from there.
• We're closing the gender gap - whether that's through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
• We're striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

Shell in India
Shell is a diversified energy company in India with 13,000 employees, and presence in Integrated Gas, Downstream, Power, Renewable and Upstream. Additionally, we have deep capabilities in R&D, digitalisation, and business operations.
Our global strategy, Powering Progress, is designed to generate value for our shareholders, customers, and the wider society, and focuses on creating more value with less emissions. The strategy supports our purpose of providing more and cleaner energy solutions, with the aim of profitably transforming Shell into a net-zero emissions energy business by 2050. As India moves towards its target of net-zero emissions by 2070, Shell India aims to play a leading role in securing vital energy for today, while investing in, and helping to build, the energy system of the future through strategic investments in the country.
Our Lubricants business serves over 50,000 consumers through a strong network of over 200 distributors, and operates an end-to-end value chain that spans conceptualization, development, and production at a world-class blending plant at Taloja. Through our 350-plus retail stations, we offer an integrated mobility experience including fuels, cafes, and convenience stores, with a prominent network of EV recharging facilities.
Shell owns and operates a LNG re-gasification terminal at Hazira, Surat, with a capacity of 5 MTPA and a LNG truck-loading unit that plays a crucial role in helping meet India's growing demand for gas across sectors. In 2022, Shell acquired Sprng Energy in a $1.55 billion deal to build an integrated energy transition business in the country. Sprng is a leading renewable energy company in India which develops and manages solar, wind, and hybrid power generation facilities and infrastructure.
Our three capability centres across Bangalore and Chennai serve as a technology and innovation powerhouse for Shell globally, working as a delivery engine for core technical, digital, and finance processes: pioneering digital innovation and cutting-edge technologies across the energy sector. We also have strong academic partnerships and collaborations with leading universities and technology institutes to accelerate decarbonization efforts within the energy sector.
We are committed to positively contributing to the communities in which we operate through programmes on STEM Education, Skilling, and Livelihood across India. We nurture and invest in startups developing initiatives focused on accelerating energy innovation through programs such as Shell E4 and Shell Eco-marathon. We also have strategic investments in new energy companies such as Husk Power, d.light, Orb Energy, and Cleantech Solar.
DISCLAIMER: Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

Skills Required