Job Description

Boeing is the world\'s largest (Per Boeing LinkedIn page) aerospace company and a leading provider of commercial airplanes, defense, space, and security systems, and global services. Building on a legacy of over a century of innovation and leadership, Boeing continues to lead the way in technology and innovation, customer delivery, and investment in its people and future growth of aerospace. In India, Boeing has been a strong partner to the Indian aerospace and defense sectors for more than 75 years. People at Boeing have been supporting mission readiness and modernization of India\'s defense forces, and enabling connected, safer, and smarter flying experiences, in the sky, in the seas, and in space. Technology for today and tomorrow The Boeing India Engineering & Technology Center (BIETC) is a 3000+ diverse engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace. People-driven culture At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring diverse perspectives and thoughts - enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people\'s careers and being thoughtful about employee wellbeing. At Boeing, we are inclusive, diverse, and transformative. With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace. Boeing Global Enterprise Services (BGES) team is currently looking for Associate Administrative Assistant to join their team in Bangalore, India . This team seeks a highly-skilled and motivated individual. This is an individual contributor position in a growing global organization. The individual will partner with internal stakeholders and external suppliers to expand our service delivery model while ensuring service delivery excellence to all business partners. The ideal candidate must enjoy working in a dynamic, fast-paced business environment. He or she must be flexible to accommodate business requirements that span multiple time zones and may require travel, having international experience working with diverse groups and cultures will be an added advantage. The ability to multi task & deliver within timelines is essential. Practical knowledge of the Microsoft Office suite of tools is preferred. Special projects/assignments and support of Enterprise may also be required in this position. The candidate also will have strong communications skills & administrative acumen. He or she must be able to maintain positive relationships with leadership and all levels of the organization. Position Responsibilities: The responsibilities for this position include, but are not limited to, the following: Manages complete Procure 2 Pay cycle Taking daily facilities round & reporting the issues /Gemba walk every 15 days Responsible for upkeep & maintenance of facility Responsible for managing outsourced manpower service provider Responsible for seating allocation to new joiners & maintaining space data Taking care of day to day administrative & facilities related tasks Oversees the correctness of various reports submitted by FOE periodically Manages complete cafeteria operations Oversees the inventory management of various items like stationary/pantry/housekeeping consumables etc. Imparts training to junior staff as & when required ie behavioral & professional Supports employee relocation as & when required Well versed with travel/hotel bookings Organizing and managing logistics for multiple events for the team. Issuing & controlling of Work permits given to various suppliers Coordinating for minor MEP projects (in house) Interacting with employees on their concern/feedback/suggestion Keeping a tab on AMC schedule & service reports Orienting the FOE wrt all standard processes Taking care of New Hire Orientation - part 2 (physical tours ) Understand & implement the priniciple of Space planning in tune with BU\'s requirement & management guidance Manage end to end Corporate Credit Card lifecycle management with support from BSM Coordinating with Builders in order to ensure smooth building operations including common area maintenance & other allied activities as annual shutdown/events/fire drill etc Taking care of Special Infrastructure projects as & when required(labs/utility room etc) Responsible for Asset management ie end to end life cycle of an asset until disposal & taking care of quarterly/annual physical verification of assets Responsible for a safe & secure workplace for all in line with organizations EHS policy including managing site security deployment and Business Continuity Planning Telecommunication : taking care of corporate connections including hardware/invoice processing / employee grievances etc Responsible to oversee & supervise all Front of The House Operations with support from FOE/AA Cross functional collaboration as & when required like GRE/Finance/HR etc in order to achieve organizational goal Employee Transportation services Responsible for attending various audits like Quality/ISO/FSMS/PSA/BCP including recertification(s) Responsible for monthly Enterprise Space Managemnet System (ESMS) in order to facilitate correct cross charging to various BU\'s Sharing inputs on Departments annual budget allocation & tracking planned vs actual spent along with proper reasoning of deviations (if any) Taking care of Annual Maintenance Contract with various suppliers & oversseing the PM activities in form of service reports Monitor emergency response procedures such as dialogic/call tree/ERT members Employer will not sponsor applicants for employment visa status. BasicQualifications (Required Skills/Experience): Bachelor\'s Degree or Master\'s Degree Building Positive Relationships Strong and Effective Communication Analytical Skills Global Business Support Preferred Qualifications (Desired Skills/Experience): Relevant experience in a similar role. Typical Education & Experience: Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years\' related work experience or an equivalent combination of education and experience (e.g. Master+ 5 years\' related work experience.) Export Control Requirements: Not an export control position Equal Opportunity Employer: We are an equal opportunity employer. We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law. We have teams in more than 65 countries, and each person plays a role in helping us become one of the world\'s most innovative, diverse and inclusive companies. Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.

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