Job Description

BHIVE Workspace
Bangalore
Referral Category: Category 1
13-15 Years
Bachelor's or Master's in Civil Engineering, Architecture, Construction Management, or a similar field.

Job Details

Job Summary:

The Assistant Vice President - Planning & Coordination drives the structured planning, scheduling, and interdepartmental synchronization necessary for the successful delivery of interior fitout projects in the coworking sector. Operating under the CPO-P&C, this role ensures each project milestone is mapped, resources are optimized, risks are mitigated, and that all stakeholders have clear, real-time visibility into project status.

Key Responsibilities:

1. Project Planning & Scheduling:

Prepare and maintain detailed project schedules (master and micro) for all assigned fit-out projects. Track and forecast project milestones, deliverables, and critical path activities. Integrate inputs from design, procurement, execution, and operations teams to create holistic plans. Issue regular schedule reports, highlighting slippages and recommending corrective actions.

2. Coordination & Communication

Serve as the central communication channel between design, procurement, execution, and external partners. Organize and lead cross-functional meetings to resolve bottlenecks, secure decisions, and expedite approvals. Ensure timely dissemination and version control of all project documents, drawings, and schedules.

3. Resource & Data Management

Gather manpower, material, and equipment forecasts from relevant teams; compare against project needs. Reallocate resources proactively as project priorities and site progress change. Maintain integrated project dashboards, reporting progress, risk factors, and dependencies.

4. Process Control & Compliance

Enforce SOPs and workflows for all project coordination and planning activities. Ensure proper documentation of change orders, approval notes, and project handovers. Monitor compliance with company standards, local regulations, and safety protocols.

5. Issue & Risk Management

Identify potential risks (schedule, scope, resources) early and suggest effective mitigation strategies. Escalate critical issues to AVP-P&C with recommended solutions and tracking follow-through.

6. Continuous Improvement

Support post-project reviews to capture lessons learned and to recommend process enhancements. Stay up to date with the latest in project management tools and fit-out best practices.

Qualifications and Skills:

Bachelor's or Master's in Civil Engineering, Architecture, Construction Management, or a similar field. 13-15 years of experience in project planning, coordination, or scheduling, preferably in interior fit-out, coworking, commercial, or related construction sectors. Proficiency with project management software (MS Project, Primavera, or equivalent), MS Excel, and dashboard/reporting tools. Demonstrated ability to manage multiple projects and coordinate with cross-functional teams. Strong analytical, problem-solving, and communication skills

Key Skills:

Project planning & resource scheduling Cross-functional coordination & stakeholder management Risk analysis and mitigation Documentation and process compliance Communication (verbal/written) and negotiation Familiarity with fit-out workflows and best practices

Organizational Overview

###

About BHIVE Group

The BHIVE Group stands at the forefront of

revolutionizing managed offices & enterprise coworking spaces

, while

democratizing investments

in Bengaluru.




BHIVE's Mission: The BHIVE Group's mission is to be amongst the most loved and admired real estate companies of India by 2033



BHIVE's Vision: BHIVE Group envisions helping people live a better quality of life. Anything that we do will have people and quality of life in mind.

We Care For You

Benefits

At BHIVE, we are committed to providing more than just a paycheck--we strive to create a supportive and rewarding work environment where employees feel valued, empowered, and motivated to excel. Our comprehensive benefits package includes

We're a passionate, youthful, and vibrant team, located in the heart of the city's bustling Central Business District Equal Opportunity

Employer:

BHIVE proudly stands as an Equal Opportunity Employer - By Choice. We firmly believe that we are most effective in helping our associates, customers, and the communities we serve, lead better lives when we genuinely understand them. This involves recognizing, respecting, and valuing diversity in terms of unique styles, experiences, identities, ideas, and opinions while fostering inclusivity for all individuals.

Impactful Work:

Joining BHIVE means contributing to a real impact on the startup ecosystem in India.


###

Employee Referral Policy

If you refer a candidate, you stand to win exciting prizes.
Category: Referral Category 1

###

Department

Projects