We are currently seeking a highly motivated and experienced Executive assistant to join us. Bhor Chemicals and Plastics considers this to be a "solutions-oriented" position. This position reports to the Commercial Director
We expect you to be able to Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director's absence.
Main responsibilities
Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary.
Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
Maintain Director's office systems, including data management and filing.
Maintain records of Director's contacts.
Screen calls, enquiries and requests, and deal with them when appropriate.
Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action.
Produce documents, briefing papers, reports and presentations for the Director.
Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers.
Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
Prioritize solving issues as directed when they arise thru direct engagement with other company functions.
Assist with preparation of tender documents , other official letter and documents as necessary.
Any other duties as may reasonably be required by the Director.
Desired Skills & Qualifications
Educated to degree level or equivalent. Background in Mechanical and or Chemical areas preferred.
Experienced Personal Assistant at senior management level.
Experience of electronic diary management.
Experience of working in a technical manufacturing firm is preferred.
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the Company.
Ability to organise and plan own work.
Excellent attention to detail, with the ability to maintain a high level of accuracy.
A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
Ability to work on own initiative.
Ability to deal with sensitive information with discretion and to maintain confidentiality.
Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint
Travel
As and when required to find solution to pending issues or as demanded by the work profile.
Job Type: Full-time
Pay: ₹25,000.00 - ₹40,000.00 per month
Experience:
* total work: 1 year (Preferred)
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