Job Description

*Position: Assistant to Plant Head

*Department: Manufacturing Operations

*Industry: Pharmaceutical (Formulations & General Products)

*Location: Ahmedabad

*Reporting to: Plant Head

Role Overview

The Assistant to Plant Head will support the Plant Head in managing day-to-day operations of the pharmaceutical manufacturing facility. This role involves coordinating between departments, following up on tasks, preparing reports, and ensuring smooth execution of instructions from the Plant Head. The position requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities

1. Operational Support

- Assist Plant Head in daily review of production, QA, QC, Engineering, Stores, and Dispatch activities.
- Track progress of plant performance against targets and report variances.
- Follow up with departmental heads on pending tasks and deadlines.
- Ensure timely communication and execution of directives from the Plant Head.

2. Documentation & Reporting

- Prepare MIS reports, presentations, and dashboards for management review.
- Maintain records of meetings, MOM (Minutes of Meetings), and follow-up actions.
- Assist in audit preparation and documentation for GMP and regulatory inspections.

3. Coordination & Communication

- Act as a link between the Plant Head and various departments.
- Support cross-functional coordination for resolving operational issues.
- Communicate schedules, meetings, and updates on behalf of the Plant Head.

4. Compliance & Quality Monitoring

- Ensure plant activities align with GMP, SOPs, and regulatory guidelines.
- Support in monitoring quality and compliance status with QA/QC departments.
- Help implement corrective and preventive actions (CAPA) as directed.

5. Administrative & Strategic Assistance

- Manage the Plant Head's calendar, meetings, and travel arrangements.
- Assist in project planning, expansion, and improvement initiatives.
- Provide inputs and gather data for strategic decision-making.

Key Skills & Competencies

- Strong organizational and multitasking abilities.
- Knowledge of pharmaceutical plant operations (Production, QA, QC, etc.).
- Excellent communication, coordination, and reporting skills.
- High level of integrity and ability to handle confidential matters.
- Proficiency in MS Office (Excel, PowerPoint, Word) and ERP systems.

Qualification & Experience

- B.Pharm / M.Pharm / M.Sc. (Pharmaceutical Sciences or related field).
- MBA/PGDM in Operations/Management (preferred).
- 5-10 years of experience in pharmaceutical manufacturing, with exposure to multiple departments.
- Prior experience as Executive Assistant / Coordinator to senior management will be an added advantage.

Performance Indicators (KPIs)

- Timely completion of assigned tasks and departmental follow-ups.
- Quality and accuracy of reports, MIS, and documentation.
- Efficiency in coordination between Plant Head and departments.
- Compliance readiness and audit support.
- Contribution to operational efficiency and problem-solving.

Job Types: Full-time, Permanent

Pay: ₹40,000.00 - ₹500,000.00 per month

Work Location: In person