Job Description

Key Responsibilities1. Procurement Support

Assist in sourcing and purchasing IT products (Epson, HP, LG, Canon, ImageKing, etc.) and other accessories as per approved vendor lists. Obtain and compare quotations, negotiate basic price terms, and prepare purchase comparisons. Prepare and process purchase orders (POs) in coordination with the Purchase Manager. Ensure compliance with procurement policies, approval limits, and budgetary guidelines.

2. Vendor Coordination

Communicate with suppliers for quotations, order confirmations, and dispatch updates. Track delivery timelines and escalate delays or discrepancies. Maintain updated supplier contact details and performance history. Assist in vendor evaluation and performance reporting.

3. Inventory & Stock Monitoring

Coordinate with the warehouse and sales departments to monitor stock levels. Raise purchase requisitions to avoid stockouts of fast-moving items. Maintain reorder levels and ensure timely replenishment.

4. Documentation & Reporting

Maintain purchase records, supplier quotations, and invoices in digital and physical formats. Support in reconciling purchase data with accounts and stores for GRNs (Goods Receipt Notes). Generate daily, weekly, and monthly purchase status reports. Track pending orders, vendor payments, and inward material entries.

5. Cost Control & Compliance

Assist in identifying cost-saving opportunities through negotiation or alternate sourcing. Ensure adherence to company purchase SOPs and audit requirements. Verify invoices against POs and delivery notes for accuracy before forwarding for payment.

6. Coordination & Follow-ups

Liaise with Accounts for vendor payment follow-ups and document submissions. Coordinate with Logistics for shipment tracking and inward planning. Support Purchase Manager in maintaining vendor relationships and long-term contracts.

Key Performance Indicators (KPIs)

Purchase order processing turnaround time. On-time vendor delivery percentage. Purchase cost variance (vs. standard/previous rates). Accuracy of purchase documentation. Supplier response and resolution time. Stockout frequency for key items.

Skills & Competencies

Strong negotiation and communication skills. Knowledge of IT hardware products and vendor ecosystem. Basic understanding of procurement cycle and ERP systems. Attention to detail, accuracy in documentation, and analytical mindset. Proficiency in MS Excel, Word, and email correspondence.

Qualification & Experience

Education:

Bachelor's degree in Commerce / Business Administration / Supply Chain Management.

Experience:

1-3 years in procurement or purchase operations (preferably in IT product distribution or trading sector).
Job Types: Full-time, Permanent, Volunteer

Pay: ₹15,000.00 - ₹18,000.00 per month

Work Location: In person