Job Description

Associate Project Officer

Key expectation from the position:

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Should be able to supervise and guide Community Social Workers (CSWs) to ensure





effective project implementation.

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Should have the capacity to monitor and evaluate the progress of CSWs in the field,





ensuring alignment with project goals.

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Should be able to provide technical and emotional support to CSWs, addressing any





challenges they face in the community.

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Should be able to ensure that CSWs maintain accurate documentation and reporting





of project activities.

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Should have the capacity to review and analyze reports from CSWs and provide





feedback for improvement.

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Should be able to coordinate with the Program Officer (PO) and ensure that field-





level activities are executed as planned.

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Should be able to ensure the inclusion of vulnerable groups in all community





activities and initiatives.

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Should have the capacity to facilitate capacity-building sessions and provide training





for CSWs to enhance their skills.

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Should be able to engage with community stakeholders, including local leaders, to





ensure project success.

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Should have the capacity to identify and mitigate risks or challenges in the project





implementation at the community level.

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Should be able to contribute to program planning and strategy discussions with the





PO.

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Should have the capacity to ensure that all project activities comply with





organizational and donor requirements.

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Ability to coordinate with vendor, supplier and ensure timely compliance





Key Responsibility Areas:

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Provide oversight and guidance to CSWs in their day-to-day tasks.

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regularly assess the performance of CSWs and ensure project milestones are met.

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Offer hands-on support to CSWs for any challenges encountered in community





Interactions.

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Ensure accurate and timely documentation of field activities by CSWs in Kobo.

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Analyze reports from CSWs and offer constructive feedback to enhance





implementation.

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Collaborate with the PO to ensure alignment between field activities and program





objectives.

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Guarantee that vulnerable groups are consistently included in project activities.







KEY EXPECTATIONS-KEY RESPONSIBILITIES AREA-KEY PERFORMANCE INDICATORS

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Organize training and support sessions to improve CSWs' efficiency and





effectiveness.

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Liaise with community leaders, local stakeholders and block level administration to





foster partnerships and ensure community support.

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Identify potential risks to project implementation and proactively address them.

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Contribute to the overall program strategy and activity planning with the PO.

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Ensure that all activities adhere to organizational and donor guidelines.







Key Performance Indicators (KRI):

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Conduct at least one supervision visits per month per CSW per BMG.

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Ensure 95% of project milestones are met by CSWs according to the project timeline.

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Provide timely resolution to 90% of challenges faced by CSWs.

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Ensure 100% of reports are submitted by CSWs on time, with 95% accuracy in Kobo.

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Ensure 80% of feedback provided to CSWs leads to measurable improvements in





performance.

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Conduct bi-weekly updates with the PO on project activities.

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Achieve 90% inclusion of vulnerable groups in all community initiatives.

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Organize at least one capacity-building session per quarter for CSWs.

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Engage with at least 3 key community stakeholders monthly per BMG to support





project goals.

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successfully address 90% of identified risks in community project execution.

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Provide actionable input in at least one program planning session per quarter.

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Maintain 100% adherence to organizational and donor guidelines in all project





activities.

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Submission of monthly report with audited bills invoices, reports, evidences,





participants list, media clipping etc by 18 th of each month

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Submission of monthly plan before 2 nd of each month to the PO