Job Description

A. Position Overview Position Title Asst Manager-Accounts Payable Department F&A Level/ Band Asst Manager B. Role Summary (Please specify the few lines one the overall role expectation and delivery) Ensuring timely month end closure by providing timely & correct provision amount. Expense variance analysis. Preparation Dashboard report. Employee balances reconciliation with HR and reporting Team. Balance sheet GL reconciliation and removal of old ageing balances Fixed Asset Accounting, Knowledge of processing of CAPEX invoices. Audit query resolutions (Statutory / Internal) C. Organizational Relationships Reports to Senior Manager- Accounts Payable Supervises Outsources staff D. Job Dimensions Geographic Area Covered Corporate level Stakeholders Internal All departments External Vendors E. Key Result Areas ( In Bullet points ) Area Details Processing of Invoices Responsible for correct & timely payout to all vendors & Employees Responding to any queries of user department Responsible for processing of Employee & Vendor Advance payment requests on the basis of approvals & ensuring timely settlement of open advances Tracking of open Purchase Orders Tracking all Open Purchase Orders & sending status to respective departments Ensuring closure of the PO after receipt of services Identifying pending bills, Old Advances & follow up with user department for closure of the same MIS & Month Closure Activities Ensuring correct cost center booking by analyzing cost center reports Ensuring timely month end closure by providing timely & correct provision amount. Expense variance analysis. Preparation Dashboard report. Preparation of data for salary recovery wherever the employees has not settled the open advance / debit balance in their ledger account. Giving Finance clearance for Full & Final settlement of exit employees. Balance sheet item reconciliation Vendor payment reconciliation Audit query resolutions (Statutory / Internal) Process Improvement . Analyze the vendor and expense accounts on a monthly basis to report inconsistencies in accounting/any material issues looking at nature of spends/ process followed. . Automation of control reports related to Payables. F. Competencies ( Please add relevant competencies . Competencies to be filled as per the Competency dictionary only) Roles Drive for Results & Agility Developing, Managing & Working with Hybrid Teams Business Environment Awareness and Domain knowledge Timely Decision Making with Solution Orientation Change Management Technology, Digital and Analytics Customer & Consumer Engagement And Experience in a Hybrid World Asst. Manager Monitors data and takes into consideration all the available information to critically analyze the existing information and draws a logical inference. Is inclined towards ensuring that the final outcome is error-free. Actively shows commitment by maintaining consistency in work & task assigned Builds and maintains healthy relations with hybrid team members to ensure seamless execution of work. Completely understands various functions and roles within the team and their interdependence. Manages own time and that of others working remotely, focusing on the things that are important. Collaborates with others and ensures that team members have the necessary information to operate effectively - online and offline. Builds others\' confidence and motivates team members to perform their jobs. Works to provide a supportive environment by securing necessary resources and removing blocks to effective working. Takes efforts to understand market trends and its impact on the function to increase productivity. Is aware of the products, processes and developments as applicable to the industry. Demonstrates understanding of policies, procedures and risks involved and aligns well with the overall organizational strategy. Is technically sound and can use Microsoft Office efficiently. Is able to connect with distributor and record feedback if any. Looks out for various sources from where identified gaps can be addressed and has an eye for detail to ensure the work is completed as per required quality. Is able to analyze complex data to provide inputs that will help take decisions, when the situation is clear and options are obvious. Is able to look at domain specific problems and approach them in an organized fashion, drawing appropriate inferences. Asks for guidance when faced with complex problems. Questions traditional methods to initiate new perspectives. Evaluates ideas for practicality and feasibility and thinks through an innovative conclusion. Demonstrates good understanding of how changes might impact one\'s own area of work. Is able to bring fresh perspectives, new insights in own area of work. Embraces change initiatives positively. Maintains motivation and effective performance of self and team in the face of constant change and significant obstacles . Demonstrates a good understanding of the technological advancements and works with peers or colleagues to test the viability of a new technology tool before applying it in one\'s area of work by ensuring the outcome is error-free. Ability to alter conventional processes and highlight challenges that can be enabled with technology. Stays calm in ambiguous or demanding technological changes in one\'s area of work. Identifies critical connections and patterns in information/data and is able to analyze verbal and numerical data for functional excellence. Recognises causes and consequences of data related actions that are not readily apparent. Makes a conscious attempt to understand and act on the consumer and customer needs in a prompt and positive manner given the changing environment context, by anticipating the customers unstated needs, articulating them well and by providing the client service which exceeds expectations. Builds and maintains productive relationships based on trust in a hybrid work environment, with internal and external stakeholders/ customers. Reaches out to customer and identifies opportunities to increase connect through different preferred channels. Collates and analyses data based on customer pain points and coordinates with other departments to ensure effective resolution of system and process issues given the changing environmental and customer context. G Skills Required Technical SAP System Knowledge is desired Behavioral . Essential Desired Interpersonal skills . Communication skills . Creative thinking skills . Supervising/Leadership skills . Teamwork Skills . Influencing skills . Relationship Building skills . Decision making skills . H Incumbent Characteristics Essential Desired Qualification B.Com / M.Com M.Com Experience 4-5 years post qualification 5-6 years post qualification

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