Job Description

Logistics Coordination and Execution:

• Assist in planning and coordinating outbound logistics, including container placement, loading, and dispatch via rail, road, and sea.
• Support the alignment of dispatch schedules with production and sales requirements to meet delivery timelines.
• Ensure proper coordination with transporters and shipping lines for timely placement of trucks, containers, and vessels.
• Monitor the loading process to ensure the correct product quality and quantity are dispatched.

Documentation and Customs Support:

• Prepare and verify shipping and customs documentation, ensuring accuracy and compliance with domestic and international regulations.
• Assist in managing documentation for exports, including invoices, packing lists, bills of lading, and customs clearance forms.
• Liaise with customs authorities and agents to ensure smooth clearance processes.
• Maintain and update shipping records, ensuring all necessary documents are filed and accessible.

Vendor and Transporter Management:

• Coordinate with transporters, shipping lines, and other logistics vendors to ensure the timely availability of transport resources.
• Assist in tracking and managing vendor performance, ensuring compliance with service agreements and addressing issues related to delays or service failures.
• Monitor the placement of vehicles and containers, ensuring alignment with loading schedules.
• Support vendor negotiations for better rates and service terms, under the guidance of the Outbound Logistics Incharge.

Shipment Tracking and Reporting:

• Monitor the progress of shipments, ensuring timely delivery and reporting any potential delays or issues to the Outbound Incharge.
• Track road, rail, and sea shipments, providing updates to internal teams on the status of dispatches.
• Prepare reports on outbound logistics performance, including dispatch accuracy, transit times, and delivery KPIs.
• Use digital platforms and tools to enhance shipment tracking and reporting.

Safety, Compliance, and Security:

• Ensure adherence to safety and compliance protocols during the loading, transport, and dispatch processes.
• Support the enforcement of security measures to safeguard products during transit.
• Assist in the implementation of safety audits and corrective actions to maintain high safety standards.
• Ensure all dispatches comply with legal and regulatory standards, including those for hazardous materials.

Data Analytics and Dashboard Reporting:

• Assist in creating and managing dashboards for tracking logistics KPIs such as delivery times, transit accuracy, and vendor performance.
• Use data analytics to monitor trends in outbound logistics, identifying areas for optimization and cost reduction.
• Prepare and present regular reports to the Outbound Incharge and senior management, providing insights into outbound logistics performance.
• Leverage digital tools and platforms to automate data collection and streamline reporting processes.

Key Stakeholders - Internal:

• Production Team
• Operations Team
• Maintenance Team
• Procurement Team

Key Stakeholders - External:

• Transporters and Contractors
• Government and Regulatory Authorities
• Vendors and Suppliers
• Railway and Port Authorities
• Customers (Domestic and International)
• Shipping Companies and Freight Forwarders
• Insurance Providers

Qualifications and Experience
Education Qualification:
Bachelor's degree in supply chain management, Logistics, Engineering, or a related field
Advanced degrees like an MBA in Logistics, Operations, or related disciplines would be a plus.

Skills Required