Job Description

Responsibilities:
Responsibilities: Strategy, Planning, SOP and Guidelines * Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for Site
• Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement,
• Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if

required from user for correctness & completeness of PR * Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

• Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor

evaluation criteria depending on the nature of the category * Preparing the request for information (RFI) document for bidder evaluation

• Identification of potential bidders who meet the requirements (using Company vendor

database, Supply market analysis, advertisement or recommendations from other teams) * Preparation of the Request for Proposal (RFP) document

• Organizing and planning pre-bid meetings based on the queries and communication

requirements from vendors * Technical and Commercial bid evaluation of vendors

• Conducting fact-based negotiations/e-auction with shortlisted bidders
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
• Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
• Maintain the contract document for future reference as per defined document

management policy * Send the contract to vendor and all identified stakeholders

• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/

CPBG) / Customs related documents from vendor as per requirements
Procurement through Rate Contracts * Based on approved NFA, prepare, review and issue rate contracts

• Prepare master outline agreement (OA) in ERP system based on rate contract
• Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities * Post Order Management

• Prepare Billing Break Up and get it uploaded in SAP, if applicable
• Expediting of ordered materials for timely delivery
• Address, resolve or re-allocate and share response for queries raised by vendors or from

other internal stakeholders, during expediting delivery * Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc. * Facilitate closure of contracts and take necessary actions

• Manage inbound logistics services for other Ex-Works Domestic Supplies
• Execute contingency plans in case of immediate business requirements
• Supplier Management -

• Supplier/ Vendor Identification and Onboarding
• Coordinate with new identified vendors to send information/ documents in predefined

forms for evaluation * Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments

• Check details of forms submitted by vendor for their completeness and validity of

documents * Interact and take approval of Quality/ User/HSE department for vendor assessment if
required * If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor * Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

• Supplier/ Vendor Performance Management

• Contribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:
• Preparation of vendor segmentation matrix based on annual spend with the vendor and

risks associated * Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment

• Assigning performance levels to vendors, reviewing vendor scorecard, and checking if the

performance is meeting desired level * In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters * In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement Supplier/ Vendor Engagement * Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value addition to business * Data management

• Data Analytics
• Assist in collation and analysis of data related to various procurement activities (e.g.

commodity analysis, supplier debugging, etc.) for respective categories * Identify and seek opportunities to improve efficiency and value by analyzing data

• Contribute to action planning and implementation based on data analytics performed for

assigned categories * Risk Management

• Assist in identifying all procurement risks for assigned categories (using master list of

procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register) * Provide support in evaluation and prioritization of the identified risks on their likelihood,
impact and controllability * Contribute to the preparation of risk mitigation plan and update of the category risk register
Qualifications:

• Education: Graduate in Mechanical/Electrical/Production Engineering
• Preferred: Certification in SAP (Materials Management module)
• Experience: Minimum 5 years independently managing all buying and can manage material planning as per production plan.

Skills Required