Job Description

Assistant Manager - Finance & Operations

Company - Kutung Design Labs Pvt Ltd

Location - Alwarpet, Chennai

Timings 9 - 6 pm (Mon - Fri)

Female candidates preferred

Notice - 15 Days

Job Summary

We are seeking a detail-oriented

Finance & Operations

person to oversee accounting operations, vendor management, invoicing, and compliance, along with supporting HR and payroll processes. The role requires strong finance knowledge, client/vendor coordination skills, and the ability to manage day-to-day operations efficiently.

Key Responsibilities

Accounts & Finance

Prepare and manage invoices for retainer and fixed-bid client projects. Track payments, follow up with clients for timely collections, and maintain accounts Manage GST, TDS, and other statutory compliance documentation. Handle petty cash management and maintain accurate financial records. Raise purchase orders, process vendor invoices, and track payments. Support the finance team in monthly and quarterly financial reporting and reconciliations.

Vendor & Client Management

Build and maintain strong relationships with vendors and clients. Negotiate payment terms, ensure timely settlements, resolve queries & payment follow-ups with clients Coordinate with clients for invoice clarifications, payment schedules, and compliance requirements. Act as the point of contact for vendor on-boarding and contract documentation. Monitor vendor performance and service delivery against agreed terms.

Administration & Asset Management

Oversee day-to-day office operations to ensure smooth functioning. Manage office supplies, stationery, and inventory control. Coordinate with vendors and service providers for maintenance, utilities, and office facilities. Support travel arrangements, meeting schedules, and event coordination. Maintain proper filing systems (physical & digital) for easy record retrieval. Act as the first point of contact for office-related queries and requirements. Ensure adherence to company policies and administrative procedures. IT asset management & allocation Coordinate day-to-day office administration activities.

Payroll & HR Support

Handle end-to-end payroll process including validation of attendance, timesheets, and statutory deductions, ensuring accurate and timely salary release. Assist in employee on-boarding and exit formalities. End-to-end ownership of monthly payroll processing and release. Collect, verify, and validate employee attendance, leave records and share it with finance team Perform timely salary disbursement using the banking platform Maintain confidentiality of payroll data and employee financial records. Address employee queries related to payroll, deductions, or reimbursements.

Qualifications & Skills

Bachelor's degree in Commerce, Finance, or related field. 3-5 years of experience in accounts, finance, operations & HR support role. Strong knowledge of GST, TDS, invoicing, and compliance. Proficiency in MS Excel, MS Office, and accounting software (Tally/ERP or similar). Strong vendor/client management and coordination skills. Excellent communication, negotiation, and organizational skills. Ability to multitask and work independently with attention to detail.
Interested candidates please share your updated resume to

mathew@kutung.com

Job Types: Full-time, Permanent

Pay: ?450,000.00 - ?600,000.00 per year

Benefits:

Health insurance
Application Question(s):

What is your notice period ?
Experience:

Finance & Operations: 3 years (Preferred)
Work Location: In person