Job Description

About Company:

PS Group is a major, trusted real estate developer in Kolkata, India, founded in 1985 by Pradip Kumar Chopra and Surendra Kumar Dugar, known for transforming the city's skyline with over 150 completed luxury residential, commercial, and retail projects, focusing on sustainable, green developments with modern amenities, earning numerous awards and building a strong reputation for quality and on-time delivery.

Department: Administration
Location: Corporate Office
Reporting To: Manager - Administration / Head HR & Admin (H3)

Role Overview

The Assistant Manager - Administration is responsible for corporate office and project office administrative operations, including facility management, vendor coordination, office services, security support, and administrative compliance. The role ensures seamless day-to-day functioning and supports business continuity within a real estate corporate environment.

Key Responsibilities

1. General Administration

Manage daily corporate office administration activities. Ensure smooth functioning of facilities, housekeeping, pantry, and maintenance. Oversee office supplies, stationery, assets, couriers, and utilities. Manage travel arrangements, guest coordination, and official logistics.
2. Facility & Office Management

Oversee upkeep of corporate and project office facilities. Maintain AMC schedules and facility compliance. Coordinate with building management for utilities, parking, and service requirements.
3. Vendor & Contract Management

Identify, evaluate, and onboard vendors/service providers. Manage AMCs, service agreements, negotiations, and renewals. Monitor SLAs and ensure quality service delivery.
4. Compliance & Documentation

Maintain admin documentation, agreements, and vendor files. Manage insurance renewals, licenses, and commercial registrations. Ensure adherence to administrative policies and SOPs.
5. Cost Control & Budgeting

Prepare and track administration budgets. Implement cost-saving measures in office administration. Monitor expenditures and optimize overheads.
Skills & Competencies

Strong administrative planning and coordination. Good vendor negotiation and procurement understanding. Knowledge of facility and office management systems. Effective communication and interpersonal skills. Strong operational discipline and documentation skills.
Preferred Industry Experience

Real estate corporate environment Construction / Hospitality
Qualifications

Graduate / Technical Qualification (Preferred: Business Administration / Facilities Management) 5-8+ years of administration experience, including 2-3 years in a supervisory role
Technical Skills

MS Office (Excel, Word, PowerPoint) Exposure to facility/commercial systems Working knowledge of security and compliance norms
Key Behavioral Attributes

Accountability and ownership People management capability Strong time management Problem-solving attitude Vendor handling efficiency
Job Type: Full-time

Pay: ₹600,000.00 - ₹800,000.00 per year

Benefits:

Health insurance Provident Fund
Application Question(s):

What is your Expectation ? How many years of experience do you have in General Administration , Facility & Office Management ,Vendor Management ? What is your current CTC , Notice period ?
Location:

Kolkata, West Bengal (Required)
Work Location: In person