Job Description

Responsibilities & Key Deliverables
Job Summary:
Mahindra & Mahindra Ltd is on the lookout for a proactive and process-oriented Assistant Manager - Administration within our Corporate Infrastructure and Services division. In this role, you will be crucial to fostering excellent operational workflows, ensuring seamless execution of various administrative tasks, while embodying integrity and professionalism. Your skills in communication and time management will be essential as you contribute to our dynamic team environment.
Key Responsibilities:

• Event Management: Take the lead in organising and overseeing company events, meetings, and conferences. Ensure all logistics are meticulously coordinated for timely execution and maximum engagement.
• Housekeeping and Office Maintenance: Take responsibility for supervising housekeeping services, maintaining a clean, organized, and efficient workspace that reflects the professionalism of the company.
• Vendor and Procurement Management: Cultivate robust vendor relationships and effectively negotiate service agreements, ensuring procurement of goods and services prioritises cost-efficiency without compromising quality.
• Invoice Verification and Processing: Review and verify invoices for accuracy, ensuring timely processing and maintaining a meticulously organized record of all financial transactions.
• Compliance and Documentation: Manage and upload necessary compliance documents on designated portals, ensuring that company policies and regulations are consistently adhered to.
• Petty Cash Handling: Oversee petty cash expenditures, ensuring comprehensive record-keeping and accountability.
• Asset Management and Reporting: Keep track of office asset inventory, preparing detailed Management Information System (MIS) reports, and ensuring efficient allocation and proper usage of all assets.

General Requirements
Required Skills and Qualifications:

• Communication Skills - Exceptional verbal and written communication abilities that facilitate professional interactions with clients, vendors, and colleagues effectively.
• Pleasing Personality - A positive and approachable demeanor that fosters collaboration and teamwork throughout the organization.
• Integrity - A strong commitment to ethical principles and accountability, particularly in handling sensitive tasks and information.
• Proficiency in MS Office - Competency in using Word, Excel, PowerPoint, and Outlook for effective reporting, documentation, and communication.
• Time-Management Skills - The ability to prioritize and manage multiple tasks efficiently, ensuring all deadlines are met.
• Process-Oriented - A strong focus on adhering to established workflows and continuously seeking improvements to existing processes.
• Proactive Approach - A demonstrable initiative in anticipating operational needs or challenges, providing solutions before issues arise.

Experience

• A minimum of 8 to 10 years of operational experience in event and facilities management is required. Your background should reflect a progressive understanding and implementation of best practices in administrative operations

Industry Preferred

• Candidates with a background in the hospitality industry are preferred, given the nature of the responsibilities which include high levels of service and collaboration with diverse teams.

Qualifications
A graduate degree is required, with a preference for those holding a degree in Hotel or Hospitality Management. This educational background is advantageous in understanding the nuances of administrative operations in a corporate environment.