Job Description

Location: Chennai Position: Assistant Manager- Administration and Accounts Number of openings: 1 Job Type: Payroll Experience: 6-8 years of experience working in the administrative department of colleges, educational institutes, schools etc. Qualification: Candidate should be a graduate in commerce.
Organization Profile Tech Mahindra Foundation (TMF) is the corporate social responsibility arm of Tech Mahindra Limited, a Mahindra Group Company. Since 2006, the Foundation has been working tirelessly in the areas of education, employability, and disability with a keen focus on corporate volunteering. The Foundation works with the mandate that 50% of its beneficiaries are women and 10% are Persons with Disabilities. Over the year, it has impacted 3,32,732* direct beneficiaries across all programs. In addition, over 2.5* million lives impacted through our 582 COVID Relief Projects* across 17 states in India.
Roles and Responsibilities: Administration: Operations: \xe2\x80\x93

• Overall Supervision of the Academy- Discipline Management of Staff and students, Monitor safety and Security, Travel Management, Fire Fighting practice, Hostel Management.
• Staff record management& documents collection for HR process.
• Maintain Student record and Mapping for Biometric for all students.
• Verify credential of education qualification/certificates of applicants, also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.
• Schedule meetings, appointments, interviews, counseling of staff/ students with the Project Director.

Asset Management:

• Receive all equipment\xe2\x80\x99s/stores/stationeries purchased by the academy and take on the Ledger stock.
• Issue equipment\xe2\x80\x99s/ stores/ stationeries to the various departments, entities as per requirements/direction.

• 
  Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
• Handing/Taking over of assets within the departments between staff to be coordinated by admin.

HR and Admin Compliances: \xe2\x80\x93

• Leave and attendance management of students and employees.
• Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
• Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
• Provide payroll input for Academy staff.
• Liaison with HO HR for any employee related query and concerns.
• Employee personal file management for the Academy staff.
• Understanding of basic HR policies and tracking the basic statutory compliances with respect to the Academy.
• Any other task as assigned by the Project Director.

Accounts:

• Responsible for managing Academies purchase as per defined purchase policy.
• Maintain books of accounts adhering to the accounting standards
• Verify accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
• Ensure compliance with provisions of law on TDS, GST, etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
• Periodic reconciliation of bank accounts.
• Periodic reconciliation of vendor accounts.
• Responsible for collection of fees from students and deposit into the Banks.
• Submission of periodic reports to the Foundation as per financial MIS.
• Facilitate audit of accounts by internal and / or external agencies.
• Monitor the cash flow, budget, and inventories.
• Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.
• Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.
• Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.
• Daily collection report to reporting manager and Head DIP.
• Monthly Fee Reconciliation with bank.
• Monthly Fee Defaulter Reports.
• Monthly Budget vs. Actual Expenses report.
• Quarterly Budget preparation and sharing with Head Office Finance Team.
• Any other work assigns by Director related to Accounts and Finance.

Desired Skill Set

• Attention to detail, empathy and inclusive approach.
• Excellent professional knowledge.
• Excellent written and verbal communication skills.
• Good organizational and time management skills
• Excellent interpersonal skills and disciplined approach

How to Apply Eligible Candidates please share your updated profiles at: careers@techmahindrafoundation.org.