Job Description

Designation: Administration Assistant Manager

Location: Onsite

Type: Full Time

Experience Required: 1+ Years

Job description :

- Admin support to a team of 150-200

- IT Hardware Management, distribution, purchases for entire team

- Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets

- Handling Human Resource tool, Recruiting Tools, Finance Tools

- Seating/Location Management for entire team assignment of seats, internal movements

- Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.

- Exec visits end to end management

- Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments on need basis)

- Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions

- Executive Support to Managers with respect to end to end Travel/Raising Expenses, attending to their requests

- Must be a strong self-motivated team player who will demonstrate and drive initiatives

- Must have a positive, empathetic and professional approach

- This position requires strong attention to detail & Problem -solving skills

- Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround

- Ability to set and prioritize ones own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment

- Calendar Management

Required Skills:

- Candidate who has worked coordinating and managing admin activities for a large team will be ideal for this role

- Dedicated, Highly responsible & accountable

- Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate

- Effective verbal and written communication skills required

- Good at maintaining confidentiality

- Creative

- Adaptable to changing environments

- Respectful/Great attitude/behavior skills while working with the team and during interactions.

- Ability to accommodate different working styles, maintain high integrity, confidentiality and excellent customer service skills

- Should be caring and sensitive to teams needs and helping them

- Able to stretch

- Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations

- Passionate about learning, helping and supporting the Team

- Knowledge and proficiency with Microsoft products including Outlook, Excel, Word, PowerPoint etc.

- Able to meet deadlines given attaining 100% accuracy levels

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