Job Description

Assistant Facilities Manager
Work Dynamics

What this job involves:

Putting safety in your hands

First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for meetings and conferences with clients and VIP visits. Likewise, the mailroom, front office and housekeeping all fall into your realm.

• Site operations Management

• Cleanliness of sites to be maintained as per client requirement
• Pest control and indoor plants management as per contract
• Prepare business reports to help the client for decision making
• Ensure routing data update in tool as well as in physical records
• Ensure smooth transition of workspaces based on Business requirements
• Recommend continuous quality improvement practices and implement Industry Best Practice operations
• Support other FM functions based on crisis as a cross function to balance eco system
• 24/7 reachability in case of any emergency support

• Report Management

• Plan and maintain repository for all data / information
• Prepare business reports to help the client for decision making
• Suggest / Recommend changes or inputs required to enhance / optimize process
• Ensure routine update of database for future reference

• Manpower Management

• Ensure sufficient manpower as per contract
• Attendance manual and application management
• Manage the morale of the team members
• Treat team members equally and give equal opportunities
• Appraisal management

• Data Management

• Store and restore all data as required by client
• Share required data for audits within stipulated period
• Maintain data as per data retention polity

• Vendor Management

• Maintain professional rapport with all sub vendors
• Conduct KPI and record MOM on their performance on monthly basis
• Ensure a property risk management program including audits is implemented and maintained
• Any incidents to be recorded and shared with CAPA reports

• Consumable stock Management

• Ensure Minimum Order Quantity is maintained
• Ensure sufficient stock for routine operations are maintained
• Ensure procurement on monthly / adhoc basis
• Ensure business continuity

• Client visit / Leadership visit

• Ensure to procure required materials
• Ensure to arrange venue based on the requirement
• Ensure food & beverages are taken care of
• Ensure liason with Landlord, helpdesk for smooth entry

• Training and Development

• Ensure to complete mandatory trainings for self as per organization requirement and appraisal
• Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal
• Preserve training records and materials for future reference

• Budget and billing management

• Track the budget monthly and ensure process the invoices as per agreed terms
• Follow up with vendor for timely submission of invoices
• Process the invoices after due diligence
• Track the invoices till payment and collate NDC for all vendors on quarterly basis

Being dedicated to great results

You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.

A typical day for you also involves contact with vendors\xe2\x80\x94reviewing their services and coordinating with them for the resolution of any service issues.

Sound like you? To apply you need to have:

Core facilities management skills

If you\xe2\x80\x99re a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.

Outstanding team prowess

Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that\xe2\x80\x99s great\xe2\x80\x94the ability to bring about positive changes and follow through with them will come in handy for this role.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site \xe2\x80\x93Chennai, TN

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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