Job Description

CORPORATE OFFICE, Kolkata, West Bengal, India








Department
PROJECT EXECUTION
Job posted on
Aug 08, 2025
Employee Type
REGULAR
Experience range (Years)
2 years - 4 years

JOB DESCRIPTION

SECTION I: BASIC INFORMATION ON THE ROLE

Position Name

Project Coordinator
/Engineer - Project

Function

Projects

Line of Business

Regional Project

Grade

D4

Reporting to

Functionally

Administratively

General Manager - Projects

General Manager - Projects

Roles Reporting into

No. of employees

Role Description

SECTION II: JOB SUMMARY

Responsible for coordinating all activities related to the development, documentation and maintenance of project workflow including maintaining project status updates, inter departmental interactions, preparing recurring reports, maintaining project file database, billing and coordinating submissions. The role holder provides both transparency and visibility of the project processes and results, thus promoting participation and dissemination on a wider level.

SECTION III: DO - KEY ACTIVITIES AND RESPONSIBILITIES OF THE ROLE

Perspective

Responsibility

Strategic

NA

Financial

Participates in the preparation of the project cost budget

Monitors and controls actual project cost against planned budget by maintaining appropriate records and communicating to all stakeholders

Identifies elements and resources to be budgeted through proper interpretation of project scope statement, work breakdown structure and other relevant project data

Manages all payment related activities for both clients and vendors

Customer

Ensures technical support to consultants and project owners with recommendations regarding methods of maintaining schedules, budget, and construction specifications to conform to field conditions

Manages coordination with other departments - legal, procurement, finance etc. to ensure proper support at various stages of the project life cycle

Serves as the single point of contact between customers and internal stakeholders to execute requests with respect to project issues and changes

Ensures dissemination of all project related reports to the management and other stakeholders

Internal Process/Internal Process/Operations

Prepares templates for tracking project status and reviews reports prepared by team members

Manages project construction for schedules and payments through project progress meetings with contractors, engineers, project owners, and others.

Maintains project budgets, monitors change orders, and evaluates progress payments

Assigns, coordinates, supervises, and evaluates the work of offsite inspectors, materials testing technicians, consultant personnel

Conducts pre-construction meetings and coordinates the attendance of affected parties to ensure major and minor issues are addressed prior to construction

Reviews engineering plans for constructability, making comments and recommendations to improve the construction of the project

Coordinates the collection and dissemination of technical information between/within the company and customer

Analyzes problems associated with plans and specifications, and suggests alternate approaches

Maintains accurate and up-to-date logs (Vendor/Subcontractor, Purchase, Owner etc.) to track responses and advise the Project Manager

Facilitates system and facilities start-up procedures and equipment

Assists in the analysis of reports, maps, drawings, blueprints, tests and aerial photographs on soil compositions, terrain, hydrological characteristics, and other topographical and geologic data to plan and design project

Reviews and monitors project progress to assure quality and adherence to requirements of contract documents

Assumes responsibility for control of work-in-progress, accurate client billings, monitoring outstanding accounts receivable and collection efforts on related projects

Processes all final documents for project close-out

Learning & Development

Assists in establishing the project knowledge management system

Creates documentation necessary to track all activities related to the project

SECTION IV: DELIVER - KEY OUTPUTS / RESULTS FROM THE ROLE

Key Performance Indicators (KPI) What are the measurable indicators for the role?

Measurable Deliverables

Adherence to project schedule timelines

Compliance to budget

Timely and efficient reporting of project status

Timely invoicing and collections

Effective follow-up on all the project requirements

Customer Satisfaction Index

Timely completion of project documentation

SECTION V: DISPLAY - KNOWLEDGE & SKILLS

In this section, please mention the qualification, technical skills and capabilities which are essential to execute the role. It may be a reflection of your own qualification and skills

Qualification and technical skills required to execute the role. Please mention any functional knowledge. E.g. PhD in xyz

Qualifications

Degree in construction management, engineering, or an equivalent degreed

Technical Skills

MS project, Primavera

MS Office

Experience levels required to execute this role

E.g. 2-4 yrs of experience as a salesman in abc market

Specific Experience

3 - 4 years of experience in construction project coordination or a related field

Over all Experience

- 5 -6 years of overall experience

Behavioral skills / competencies required for the role. E.g. Attention to detail

Behavioral Skills

Stakeholder management Excellent organizational skills

Strong interpersonal, communication, facilitation and presentation skills

Strong analytical and problem solving skills

Project Management

SECTION V: KEY INTERACTIONS

Mention names of the roles which are not in your department with whom this role interacts

Key Interaction - Internal

Nature or purpose of interaction

Management

Strategic inputs and progress review




Team Members and Inter-departmental members

To define scope, establish and maintain a close working relationship

Ensure requisite support from various departments for the project

Key Interaction - External

Nature or purpose of interaction

Vendors

For contracts, purchase, execution, evaluation, relationship management




Clients

* Payment, relationship management and project progress review