Job Description

Job Title:

Area In-charge - Administration

Department:

Administration

Reporting To:

Manager / Head - Administration

Location:

As per business requirement

Role Objective

To ensure smooth and efficient administration operations in the assigned area, with primary responsibility for

fleet and garage management

,

driver coordination

,

budget and compliance control

, and

MIS & reporting

, while maintaining safety standards and operational efficiency.

Key Responsibilities

Fleet & Garage Operations

Manage end-to-end

fleet operations

, including vehicle booking, availability planning, deployment, and tracking. Ensure timely

maintenance, servicing, and repairs

of all vehicles. Coordinate with garages/vendors and maintain all

garage-related documentation

. Prepare and maintain

Garage MIS

, service records, and cost details.

Driver Management

Supervise and manage

drivers' allocation, attendance, duty rosters, and discipline

. Ensure driver compliance with company policies, safety norms, and statutory requirements. Coordinate training, licensing, and periodic health or compliance checks for drivers.

Budget & Cost Control

Monitor and control

fleet and garage budgets

, ensuring cost optimization. Track expenses related to fuel, maintenance, repairs, and external services. Raise

indents and purchase requests

as per approved budget and process.

Compliance & Safety

Ensure adherence to

statutory, legal, and company compliance requirements

related to fleet and administration. Implement and monitor

safety standards

for vehicles, drivers, and garage operations. Support audits and inspections by maintaining accurate and updated records.

MIS & Reporting

Prepare and submit

daily, weekly, and monthly MIS reports

related to fleet usage, maintenance, costs, and driver performance. Share analytical reports with management for informed decision-making.

Administrative Support

Handle routine administrative coordination and communication. Ensure timely documentation, approvals, and record maintenance.

Skills & Competencies

Strong knowledge of

fleet operations, garage management, and driver coordination

. Good understanding of

budget management, compliance, and safety norms

. Analytical mindset with attention to detail for MIS and reporting. Effective communication and coordination skills.

Technical Skills

Proficient in computer applications

, including: + MS Excel (MIS, data analysis, reporting)
+ MS Office (Word, PowerPoint)
+ Email and basic documentation tools

Educational Qualification

Graduate in any discipline (preferred: Administration / Operations / Management).

Experience

5-8 years of relevant experience in

administration, fleet operations, or facility management

(experience may vary based on organizational requirements).

Job Snapshot

Updated Date
15-01-2026
Job ID
Job_2538
Department
Transportation
Location
Hisar, Haryana, India
Experience
5 - 10 Years