Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

ABOUT THE ROLE:

The APAC Engineering Administrator will support the APAC Engineering team providing professional administrative support supporting to delivery of building operations.



Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within our client sites.

KEY RESPONSIBILITIES:

Support the APAC Engineering Manager in administering the delivery of day to day engineering services as required under the Facilities Management contracts

Ensure any work being carried out under the Facilities Management contract meets the requirements of the client

Work with local and APAC teams and service streams to ensure smooth delivery of services

Assist in the preparation of monthly management reports as required including the collation of information for the client report ensuring that return deadlines are met

Provide and maintain accurate and up to date reports and spreadsheets to include regular updates as required to the quote log, purchase order log, invoices, site data and costs

Place orders for consumables as required

Maintain an accurate log of all supplier invoices received to include supplier name, invoice number, invoice date and a brief description of the works undertaken

Ensure that appropriate purchase orders are raised and in place prior to the commencement of any works on site by any supplier and maintain purchase order tracker

Liaise with engineers and suppliers to ensure all appropriate paperwork is in place before works commence

Create and deliver Health and Safety Toolbox Talks/training to the team

Deliver reporting on a monthly basis including trackers, audits, inspections and health and Safety

Use and maintain online task system, ensuring correct data entry and providing overall system administration

All the time working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors

WORKING LIFE:

On a daily basis you will be supporting a team across APAC.

ABOUT YOU:

You are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertise

You have experience in an administration or coordinator role providing operational support

Experience in administration and management of monthly variable finance, monthly billing, supplier invoices and reconciling invoices and purchase orders

A good level of computer literacy and knowledge of key packages to produce reports etc.

You work collaboratively as part of a team to solve problems with professionalism and service focused approach

You are adept at multitasking and are able to manage multiple projects effectively

You are open and have good communication skills

You strive for excellence in what you do and share ideas for improvement

You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology

You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.