Job Description

Analyst/Associate - Document extraction (Subpoena)


Job Number: 3222465
POSTING DATE: Aug 23, 2022
PRIMARY LOCATION: Non-Japan Asia-India-Maharashtra-Mumbai (MSA)
EDUCATION LEVEL: Refer to Position Description
JOB: Other
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Associate

DESCRIPTION


Division: Legal & Compliance (LCD)
Super - Department: Legal
Region: AMERICAS
Job Level: Analyst/Associate
Job Title: Document extraction (Subpoena)
Employment Type: Full Time
Location: GIC Mumbai (Nirlon Knowledge Park)

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

LCD comprises of Legal, Compliance, Global Financial Crimes and Regulatory Relations.

The Legal Department provides guidance, requirements and procedures for understanding and complying with the laws, regulations and Firm policies that apply to our businesses.

The Global Compliance Department identifies applicable Compliance Obligations and maintains a Firmwide Compliance Risk management program, including Compliance Risks that transcend business lines, legal entities and jurisdictions of operation.

Global Financial Crimes is responsible for the development and governance of the Firm's financial crime prevention efforts across all regions and business units. Global Financial Crimes is comprised of the Anti-Money Laundering (AML), Sanctions, Anti-boycott, Anti-Corruption (ACG) and Government and Political Activities Compliance (GPAC) programs.

The Global Regulatory Relations Group (GRRG) is responsible for strategic and centralized management of the supervisory activities of Morgan Stanley's regulators and related developments globally, with a focus on regulatory reviews and examinations and continuous monitoring activities. GRRG serves as the central point of contact for the regulatory staff responsible for supervisory activities at Morgan Stanley entities and for timely reporting to Firm management and other governance or management bodies, as appropriate, on those relationships and supervisory processes, including areas of significant regulatory focus or concern.

LCD Center of Excellence — Mumbai (LCD CoE) is a part of Morgan Stanley's Global In-house Center, which provides global support to LCD and is an integral part of Firm and LCD strategy.

The offshore Legal and Compliance Department in Mumbai is an extended arm of global Legal & Compliance teams — Litigation Support being one of such teams. This role will report to a senior level manager. Primary internal stakeholders include attorneys supporting Morgan Stanley's Wealth Management business, members of the Intake Unit and Litigation Support team in Mumbai and onshore.

QUALIFICATIONS
Primary Responsibilities (Day Job)

Provide litigation support to paralegals and attorneys in connection with customer complaints, arbitrations, subpoenas, litigations and regulatory matters
Retrieve a wide variety of documents, stored in paper and electronic form, from a variety of Firm systems and applications.
Compliance with Legal Department policies and procedures for issuing litigation holds, locating documents, and keeping a record of steps taken to retrieve documents
Organizing redacting and staging documents for production
Preparing reports and MIS
Performing Quality Control & Audit checks for final delivery of requests
Manage flow of daily task/requests through effective queue & SLA management
Presentation to Management for updating the progress on process improvements on monthly/quarterly basis

Requirements

Experience

LLB (Lawyer)
3-5 years of experience
Industry experience will be an added advantage
Solid track record working in a professional environment
Candidate with prior legal operations/reference data background will be an added advantage

Knowledge

Should exhibit comfort working with technology and the ability to learn and display proficiency on technical systems and programs. Proficient with MS Office (Excel proficiency is required - specific focus on excel macros)
Understanding of legal documents and terminologies will be an added advantage
Basic understanding and exposure of US Law and terminologies will be an added advantage

Skills and Qualities

Applicant must be a self-starter, able to work independently.
Must be able to interact with a variety of individuals, in person and by telephone
Must be highly detail oriented and meticulous about searching for documents in various locations and keeping a record of those searches
Must be able to learn a variety of firm systems in order to access firm documents.
Team player who can successfully manage multiple projects and priorities
Ability to anticipate ahead of time and escalate issues as appropriate
Pragmatic and analytical problem solving skills - candidate needs to consistently apply sound judgment
Excellent oral and written English communication skills — ability to effectively correspond with various groups and senior professionals over e-mail and telephone
Must be able to maintain a high level of organization under pressure
Successfully meet established deadline — display efficient time management skills
Possess the ability to research and resolve issues independently
Ability to identify and recommend process efficiencies
Excellent interpersonal skills and ability to work effectively with colleagues across regions and Business Units.
Have the ability to effectively handle a fast paced environment

Coverage

Monday to Friday from 11.30AM to 8.30PM India time with flexibility on standard working hours for time sensitive matters (including India Public Holidays).
Periodic evening calls with regional stakeholders