Job Description

Analyst - Space, Data and Insights

What this job involves:
Support in the maintenance of accurate data in the CAFM/IWMS database application.
Validate data to determine readiness for reporting and benchmarking.
Support in the management of all administration forms and corresponding data elements including
space categories, space types, organization hierarchy, capacities, etc.
Ensure drawing and data standards are followed and document any account specific deviations from
the standards.
Coordinate with CAD/CAFM service vendors on drawing and system related support tasks.
Manage user access for all modules of the space management technology.
Serve as a technology trainer for both client users and the Occupancy Planning account team.
Review data errors within portfolio and report on remediation in a regular QA cycle.
Support in the addition or removal of buildings, floors, space and/or employee and organization
data to reflect portfolio changes.
Perform required data and drawing audits according to account procedures, including managing the
schedule, results tracking and reporting.
Process timely data corrections according to the client SLAs; coordinate required drawing changes
with Global CAD team.
Prepare, generate and publish standard reports on a weekly, monthly, and quarterly basis, including
building, room and employee detail reports at the building, state, country, and/or regional level.
Assist with ad-hoc requests for queries from CAFM database on space and occupancy data as
requested by client.
Utilization of CAFM/IWMS database system includes-
Report issues related to CAFM application to line manager/CAFM/IWMS Administrator.
Report status, issues and concerns related to the overall use, functionality and performance of
CAFM/IWMS to line manager / Occupancy Planning lead and perform testing of application hot fixes,
and new enhancements and modifications as requested.
Apply working knowledge of office space categorization principles (BOMA, OSCRE, etc.) including
circulation, egress, common, core and amenity; and literacy in reading and interpreting floor plans, to
the client\xe2\x80\x99s portfolio data.
Every day is different, and in all these activities, we\xe2\x80\x99d encourage you to show your ingenuity.
Managing people and operations.
You\xe2\x80\x99ll need to establish a dynamic environment that promotes the sharing of ideas and employee
growth, upholds the firm\xe2\x80\x99s values and culture, and aligns with our purpose of shaping the future of
real estate for a better world.
The focus of the Occupancy Planning and Management Analyst role will be to support the
management of the client\xe2\x80\x99s CAFM/IWMS system, space and occupancy data, and the analysis and
development of space and occupancy reporting and dashboards. The role will collaborate and
communicate with other members of the Workplace Agility occupancy planning team, project
management and facilities management teams, and corporate real estate and client partners in order
to provide space data and occupancy metrics that contribute to delivering global occupancy and real
estate decisions and strategies.
The Occupancy Planning and Management Analyst will be supporting in the delivery of accurate
data, drawings and reporting within the client portfolio using a CAFM/IWMS database system and
other tools. They will process updates of space and people data, perform data and drawing audits,
and participate in data governance programs. The Space Data Management Analyst will be assisting
with the validation of space and occupancy data and report out on occupancy metrics including
supply/demand, vacancy, density, utilization, and cost metrics. The Candidate will act as a point of
contact for database and drawing questions concerning their assigned portfolio. This position will
require collaboration with team members not under direct management or supervision including
occupancy planners, project managers, facilities manager, the CAFM technology team and the Global
CAD services team.
Through the team workflow tools, provide Quality Assurance checks and management of tasks,
which include:
\xef\x82\xb7 Drawing additions for new customers.
\xef\x82\xb7 Review drawing files within AutoCAD and/or field redline drawings for completeness.
\xef\x82\xb7 _Arch, _Floor, and _Poly drawings.
\xef\x82\xb7 Strong knowledge of working with XREFs.
\xef\x82\xb7 Polyline and label room numbers.
\xef\x82\xb7 Ensure all documents follow JLL/client standards and layering formats.
\xef\x82\xb7 Creating 2D test fits from hand drawn sketch.
\xef\x82\xb7 Performing ongoing maintenance of as-built AutoCAD/Revit floorplans to incorporate
construction changes.
\xef\x82\xb7 Following established AutoCAD/Revit drawing standardization guidelines.
\xef\x82\xb7 Prepare drawings for publish to various CAFM/IWMS Technology Systems through drawing
layer standardization, polyline to BOMA standard, etc.

Sounds like you? To apply, you need to have:

Our successful Occupancy Planning and Management Analyst:
\xef\x82\xb7 Engage confidently with internal and external stakeholders and see things from their
perspective.
\xef\x82\xb7 Are driven to succeed and love achieving challenging goals.
\xef\x82\xb7 Bring a structured and organized approach to everything they do.
\xef\x82\xb7 Communicate and collaborate to achieve success.
\xef\x82\xb7 Thrive under pressure and deal effectively with tight deadlines and high expectations.

A Bachelor\xe2\x80\x99s Degree preferably in Architecture with strong data sense. You will be successful if you
have proficiency in reading floor plans, understanding of spaces and areas, Microsoft Office Suite;
advanced skills in Excel and PowerPoint are required. 2-4 years\xe2\x80\x99 work experience managing data
preferably in occupancy or space planning for corporate clients; including end to end data
management life cycle from collection, standardization, loading monitoring/remediation and
reporting.
You\xe2\x80\x99ll need experience in analyzing and creating data reports that support data driven decisions.
Experience with AutoCAD as well as proficiency in maintaining data in database driven systems,
preferably in CAFM/IWMS database applications preferred (FM Systems, TRIRIGA,
Manhattan Centerstone, Archibus, Serraview, etc.)
Key skills include excellent written and verbal communication skills and the ability to work across
cultures and languages when managing an international portfolio. Be self-motivated, able to work
independently and within a team to build relationships and interact effectively with business
partners. You\xe2\x80\x99ll need to be comfortable with frequent or rapid change, flexibility to adapt to shifting
priorities and the ability to effectively manage time, organize and prioritize deliverables and
workload. Demonstrate consistency in values, principles and work ethic, have the understanding of
and commitment to client service and a desire to work within a diverse, collaborative, and driven
professional environment.

What we can do for you:
At JLL, our purpose is to shape the future of real estate for a better world. We make sure that you
become the best version of yourself by helping you realize your full potential in an entrepreneurial
and inclusive work environment. We will empower your ambitions through our dedicated Total
Rewards Program, competitive pay, and benefits package.
Apply today!

Location:

On-site \xe2\x80\x93Gurugram, HR

Job Tags:

JBS

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

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