Job Description

Job Title: AMC Contract & Estimation Coordinator

Location:

Ahmedabad

Experience:

2+ Years

Budget:

Up to 40k/Month

Job Summary

The AMC Follow-up, Estimation & Offer Creation Officer is responsible for managing Annual Maintenance Contract (AMC) renewals, preparing accurate cost estimates, creating customized AMC offers and ensuring consistent follow-up with customers. The role supports revenue growth by delivering competitive AMC proposals, maintaining client relationships and coordinating with internal teams to ensure seamless contract execution.

Key Responsibilities1. AMC Follow-Up & Customer Coordination

Follow up proactively with existing clients for AMC renewals and contract extensions.

Communicate AMC terms, service coverage and benefits clearly to customers.

Maintain follow-up logs and ensure timely reminders before contract expiry.

Address customer queries, concerns and service-related issues in coordination with relevant teams.

2. AMC Offer Creation

Develop customized AMC offers based on customer needs, equipment condition and service scope.

Create promotional AMC packages, renewal offers and special discounts as approved by management.

Ensure offers are aligned with company pricing policies and profitability guidelines.

Present clear, professional AMC offer documents to clients for approval.

Review and update AMC offer templates regularly to enhance clarity and competitiveness.

3. Estimation & Proposal Preparation

Prepare accurate AMC cost estimates based on labor, materials, consumables and service requirements.

Analyze site conditions, technical details and equipment specifications before preparing estimates.

Coordinate with the technical team to validate service scope and pricing.

Prepare and submit detailed technical and commercial AMC proposals.

4. Contract Management & Documentation

Draft AMC contracts, renewal letters and agreement documents.

Ensure all AMC documents, quotation details and customer data are properly maintained in CRM or internal systems.

Track and manage AMC timelines (start dates, expiry dates, renewals).

Support finance in generating invoices and ensure follow-up for payments if required.

5. Internal Team Coordination

Work closely with the service or operations team for scheduling AMC visits and inspections.

Share daily/weekly follow-up updates with management and sales teams.

Provide necessary documents or data for technical meetings or client discussions.

6. Reporting & Performance Tracking

Maintain AMC renewal trackers, estimation logs and offer records.

Prepare monthly reports summarizing renewals achieved, offers issued and pending opportunities.

Support management in forecasting AMC revenue and identifying growth opportunities.

Job Type: Full-time

Pay: Up to ?40,000.00 per month

Work Location: In person