Job Description

Job Summary

Therole owner is responsible for the end-to-end execution of purchase orders for both local and import procurement. This includes procurement of Raw Materials (RM) and Packaging Materials (PM) from external suppliers. The role ensures timely availability of materials by coordinating with suppliers, logistics, finance, and warehouse teams. In addition to order execution, the Administrator handles day-to-day procurement-related administrative tasks that are not directly linked to the order flow, thereby supporting the seamless functioning of the overall supply chain.
Roles & Responsibilities
Responsible for complete order execution for both local and import purchases Participate in monthly material planning and procurement scheduling Create and process Business Purchase Agreements and Purchase Orders (POs) Follow up with internal teams and suppliers for timely PO release Coordinate with suppliers to ensure material readiness and dispatch Collaborate with logistics partners and suppliers to track shipments and ensure timely dispatches Liaise with the clearance team to address documentation or compliance issues and support timely customs clearance Coordinate with external warehouses for material receipt and confirmation Arrange necessary shipment documentation from suppliers for clearance processing Organize shipment insurance coverage as applicable Track municipality clearance status on government portals and arrange required inspections Facilitate timely payment to suppliers by coordinating with the Finance Team Address and resolve issues related to short supplies, damages, and quality concerns Perform payment reconciliation and resolve discrepancies with suppliers Maintain trackers for purchase orders, shipment status, quality issues, and other key metrics Update and manage material master data and supplier databases Handle intercompany procurement as per internal requirements Share material forecasts with suppliers for better supply planning Monitor and take action on slow-moving and excess inventory Create new item codes and onboard new suppliers into the system Ensure adherence to company SOPs, procurement policies, and the Code of Conduct Reflect and promote IFFCO's vision and values in all professional activities KPIs
Timely receipt of materials as per the agreed lead time (excluding force majeure or uncontrollable delays) Accurate and up-to-date maintenance of procurement, shipment, and issue trackers Prompt resolution of quality complaints and payment issues with suppliers Zero detention or demurrage costs through effective planning and coordination Work experience requirement

At least 4 years of relevant experience in purchase order execution or procurement operations, preferably in a manufacturing or FMCG environment
Qualification

Minimum Bachelors degree in Supply Chain Management, Business Administration, Commerce, or a related field
Competencies

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