Job Description

We are looking for a proactive and detail-oriented

Office Administrator

to join our IT company in Hyderabad. The successful candidate will be responsible for managing office administration, supporting directors and management, and ensuring smooth day-to-day operations.

As the first point of contact for clients, visitors, and stakeholders, you will represent the company in a professional manner. This role requires excellent communication, organisational, and interpersonal skills, along with the ability to take initiative, work independently, and manage multiple tasks efficiently while maintaining a positive and professional attitude.

Key Responsibilities

Manage front office and reception activities, including handling calls, welcoming visitors, managing emails, and coordinating communications. Act as the first point of contact for clients, visitors, and staff in a professional and courteous manner. Organise diaries, schedules, and appointments for directors and management. Record meeting minutes, circulate summaries, and ensure follow-up on action items. Maintain and update company records, files, and databases. Oversee office supplies, IT assets, and general infrastructure to ensure smooth operations. Ensure availability and proper management of office supplies, pantry items, and staff facilities. Assist in planning and coordinating company events, conferences, and training programmes. Draft and manage official correspondence, reports, and presentations. Maintain confidentiality of sensitive business information. Provide administrative support to directors and senior management as required. Coordinate with vendors, service providers, and internal teams for office-related requirements. Support HR with staff coordination, documentation, and onboarding processes. Carry out administrative and coordination tasks for other group companies as assigned by management.

Requirements

Proven experience in an administrative role (Office Assistant, Admin Executive, or similar). Strong knowledge of administrative processes, record-keeping, and office management. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and collaboration tools (Teams, Zoom). Ability to prepare reports, minutes, and official correspondence accurately. Typing speed:

35-40 WPM minimum with accuracy

. Excellent written and verbal communication skills. Strong interpersonal abilities and professionalism. Highly organised, detail-oriented, and able to multitask in a fast-paced IT environment. Positive attitude, problem-solving mindset, and ability to work independently as well as in a team.

Work Schedule:

Full-time, Onsite (Mon-Fri)

Job Type: Full-time

Pay: ₹150,000.00 - ₹250,000.00 per year

Expected Start Date: 20/09/2025