Job Description

We're Hiring: Admin & Executive Assistant (Female Candidates Only)

Location: Charni Road, Mumbai

Full-Time | Monday to Saturday | 10:00 AM - 6:00 PM

Reports to: Founder & CEO - Mr. Kapil Ranade

Company: Talisman Awards

About the Role:

Talisman Awards is seeking a dynamic and detail-oriented Admin & Executive Assistant to support our Founder & CEO and leadership team. This role requires someone with exceptional organizational and communication skills who can manage day-to-day office operations and executive-level coordination with professionalism and discretion.

Key Responsibilities:

Calendar & Scheduling

Manage the daily calendar of the MD, prioritizing meetings and appointments Coordinate internal and external meetings, reviews, and catch-ups
Travel & Logistics

Arrange travel itineraries including flights, hotels, transport, and visa coordination for both domestic and international travel
Communication & Correspondence

Manage phone calls, emails, and messages on behalf of the MD Follow up on pending actions, set reminders, and handle correspondence efficiently
Documentation & Reports

Assist in preparing reports, business documents, presentations, and meeting briefs Format and proofread documents for clarity and accuracy
Data & Record Management

Maintain organized digital and physical files for easy access
Expense Management

Handle petty cash, track reimbursements and follow up with accounts if needed. Liason with vendors for services and supplies.
Office Administration

Monitor and order office supplies, ensuring optimal stock levels Coordinate with vendors for services, maintenance, and deliveries Maintain cleanliness and order in the workspace with the help of support staff
Ad-Hoc Research

Conduct internet-based research as required to support the MD's decision-making Summarize findings and compile information in a structured format
Confidentiality

Handle sensitive business documents and confidential information with discretion Maintain professionalism at all times when dealing with internal and external stakeholders
Core Competencies:

Proven experience as an administrative or executive assistant. Strong command over MS Office & Google Suite. Excellent verbal and written communication. Ability to work independently and proactively. Discreet, trustworthy, and highly professional.
Educational & Experience Requirements:

Graduate Prior experience in a similar administrative or executive assistant role (preferred: 2+ years) Comfortable learning and navigating new software or systems
Salary:

Based on your last drawn salary and past experience.

Company Overview:

Talisman Awards is a renowned manufacturer of bespoke trophies and recognition products, boasting a legacy of over 25 years. As a premier custom trophy manufacturer, we deliver top-notch, personalized awards to a diverse clientele, including esteemed entities like BCCI, IPL, IIFA, and Filmfare. Our expertise lies in crafting unique, high-quality trophies that reflect the prestige and excellence of our clients.

Website: www.talismanindia.com

Address: Udyog Mandir 257/A, 2nd Floor, JSS Road, Girgaon, Above Airtel Gallery, Mumbai 400004

To Apply:

If you're ready to contribute to a growing legacy of excellence, send your resume and cover letter to:

Mrs. Elena Quadros

HR Executive - Talisman Awards

admin@talismanindia.com

+91 99673 49934

Job Type: Full-time

Pay: ?35,000.00 - ?45,000.00 per month

Work Location: In person