Rainbow Group of Companies is seeking a highly organized and experienced
Administrative Manager
to oversee day-to-day office operations and support functions. The ideal candidate will have
6-8 years of experience working with top management
and must reside within
20-30 minutes commuting distance
from our Thane headquarters.
This role involves supervising administrative staff, managing office systems, coordinating interdepartmental functions, and ensuring efficient administrative workflows across the organization.
Key Responsibilities:
Team Supervision:
Hire, train, and evaluate administrative staff; manage workload distribution and monitor performance.
Administrative Systems & Processes:
Design, implement, and refine policies and procedures to improve efficiency and streamline office operations.
Cross-Department Coordination:
Serve as a central point of contact between departments to ensure seamless information flow and coordination.Oversee department budgets, track expenditures, and handle payroll and general office expenses.Supervise office maintenance, safety, and security. Manage external vendors, AMCs, and housekeeping staff.Oversee day-to-day operations including inventory, equipment maintenance, scheduling, and resource allocation.Maintain accurate databases and documentation. Prepare
MIS reports
,
CRM reports
, and operational summaries.Identify inefficiencies or process gaps and proactively implement corrective actions.Provide ongoing coaching and training for administrative team members to elevate performance and productivity.Ensure strict adherence to company policies, standards, and regulations.
Candidate Requirements:
Budget & Expense Management:
Facility & Vendor Management:
Office Operations:
Data & Report Management:
Problem Solving & Continuous Improvement:
Training & Development:
Policy Compliance:
Experience:
6-8 years of proven experience in administrative roles, especially supporting top management.
Location:
Must be based within
20-30 minutes
of Manpada, Thane.
Skills:
Strong leadership, communication, and problem-solving skills. Proficiency in MS Office, CRM tools, and report generation.
Personality:
Professional demeanor, high integrity, and a proactive approach to management and support functions.
Why Join Us
At Rainbow Group of Companies, we believe that excellence in operations starts with great people. This role offers a significant opportunity to work directly with leadership and play a pivotal role in driving efficiency and structure across the organization.
Job Types: Full-time, Permanent
Pay: ₹40,000.00 - ₹60,000.00 per month
Application Question(s):
Have you led or supervised administrative operations at a corporate or head office level
Have you managed the below responsibility
Drafting and implementing administrative policies
Preparing and reviewing MIS, CRM, or operational reports
Budget planning and expense tracking for administrative functions
Coordinating across departments for internal workflow efficiency
Overseeing office infrastructure, assets, and compliance
Do you have experience handling vendor management at a strategic level
Have you managed the below vendor related task
Vendor evaluation and selection
Negotiation and management of AMCs and service contracts
Performance monitoring and relationship management
Invoice validation and processing coordination
Are you comfortable with a 6-day work schedule (Monday to Saturday), 9:00 AM - 6:00 PM
Do you reside within a 20-30 minute commute of Manpada, Thane
Have you previously worked in an administrative capacity within an educational institution (e.g., international school, primary school, or similar)
Location:
Mumbai, Maharashtra (Required)
Work Location: In person
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