Job Description

Position: Administrative Officer | Walk in Interview

Position Overview:

We are seeking a highly organized and experienced

Administrative Officer

with a minimum of 7 years of experience in administrative roles, preferably within the construction industry. The ideal candidate will be responsible for managing day-to-day administrative operations, ensuring smooth workflow and supporting project teams.

Key Responsibilities:

Office Administration:

Oversee daily office operations, including maintenance, supplies and facility management. Manage incoming and outgoing correspondence, documentation and filing systems. Maintain and update office records, including contracts, permits and employee files.

Project Support:

Provide administrative support to project managers and site teams, including scheduling meetings and preparing reports. Assist with procurement processes by coordinating with vendors and suppliers. Track and manage project-related documentation, such as contracts, invoices and approvals.

Human Resource Support:

Manage attendance, leave records and payroll coordination for employees. Support recruitment activities by scheduling interviews and onboarding new employees. Ensure compliance with company policies and labor laws.

Financial Administration:

Assist in budget tracking, expense reporting and petty cash management. Coordinate with the finance team to process invoices and payments. Maintain records of purchases, bills and reimbursements.

Coordination and Communication:

Act as a point of contact between internal teams, clients and external stakeholders. Prepare and distribute internal communications, such as memos and announcements. Handle travel arrangements and itineraries for staff and management.

Statutory Compliance and Documentation:

Ensure compliance with legal and organizational regulations in all administrative activities. Maintain and renew company licenses, certifications and permits as required.

Problem Solving and Process Improvement:

Identify areas for administrative efficiency and implement process improvements. Resolve day-to-day operational issues promptly to ensure smooth workflow.

Qualifications and Requirements:

Bachelor's degree in Business Administration, Management, or a related field. Minimum of 7 years of experience in administrative roles, preferably in construction or a related industry. Proficiency in office management software (e.g., MS Office Suite). Excellent organizational, time management and multitasking skills. Strong written and verbal communication abilities. Familiarity with construction project documentation and compliance requirements is an advantage. Ability to handle sensitive information with confidentiality and professionalism.

Key Competencies:

Attention to detail and accuracy in recordkeeping. Strong problem-solving and decision-making skills. Team collaboration and interpersonal skills. Adaptability and ability to work in a fast-paced environment.
Location: Puducherry Railway Station, 16a, Colas Nagar Puducherry 605001

Date: 06 Oct 2025 to 11 Oct 2025

Time: 9 AM to 5 PM

Contact No: 75399 13600

Job Type: Full-time

Experience:

Administrative Officer: 7 years (Preferred)
Work Location: In person