Job Description

Position Title:

Administrative Officer

Location:

Velammal Vidyalaya, Tirupati (Andhra Pradesh)

Department:

Administration

Reports To:

Principal

Job Summary

The Administrative Officer will be responsible for managing the day-to-day administrative operations of the Tirupati branch, ensuring smooth coordination among departments, efficient campus maintenance, regulatory compliance, and effective support to academic and non-academic functions. The role requires strong organizational skills, leadership, and the ability to handle multiple operational priorities with discipline and accountability.

Key ResponsibilitiesA. General Administration

Supervise all administrative functions including housekeeping, security, transport, and maintenance. Ensure school infrastructure, classrooms, labs, and facilities are maintained as per Velammal standards. Coordinate with vendors, service providers, and contractors for timely maintenance and repairs. Maintain office discipline, cleanliness, and a safe, hygienic environment for students and staff.

B. HR & Establishment Support

Assist HR in attendance management, leave tracking, and record maintenance. Support recruitment drives, onboarding, ID card processing, and staff communication. Handle staff accommodation, travel logistics, and other related arrangements.

C. Student Support & Public Relations

Manage front office operations, visitor handling, and communication flow within the school. Support parent communication, grievance redressal, and feedback collection. Ensure smooth conduct of school events, functions, examinations, and meetings.

D. Accounts & Inventory Coordination

Coordinate with Accounts for fee collection data, petty cash management, and expense tracking. Maintain stock register for consumables, stationery, and assets. Monitor utility consumption (electricity, water, internet) and submit monthly reports.

E. Statutory & Safety Compliance

Ensure compliance with local government regulations, fire safety norms, and school operation approvals. Maintain documentation for building licenses, NOCs, and vendor agreements. Conduct safety drills and ensure readiness for emergencies.

Key Skills & Competencies

Strong leadership and team management abilities. Excellent communication skills in English, Tamil, and Telugu (preferred). Proficiency in MS Office, Google Workspace, and digital documentation. Problem-solving attitude, time management, and attention to detail. Ability to multitask and work under pressure in a school environment.

Qualification & Experience

Bachelor's degree in Administration / Management / Any discipline (MBA preferred). Minimum 5-7 years of experience in school / educational / institutional administration. Experience handling facility management, vendor coordination, and HR support roles.
Job Type: Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s):

What is your highest qualification? How many years of experience do you have in school or institutional administration? Have you managed vendor coordination, facility management, or staff supervision before? (Yes/No) * What all languages do you know?