Job Description

Roles and Responsibilities of a College Administrative Officer

1. Administrative Management

Oversee daily administrative operations and ensure efficient workflow. Develop and implement policies, procedures, and regulations in line with institutional and government guidelines. Maintain records of faculty, staff, and students. Ensure compliance with statutory and accreditation requirements.

2. Human Resource Management

Assist in staff recruitment, onboarding, and training processes. Handle employee records, attendance, and leave management. Address employee grievances and coordinate performance evaluations.

3. Financial & Budget Management

Assist in budget preparation, financial planning, and expense monitoring. Oversee payroll processing, procurement, and vendor management. Ensure proper allocation of funds for infrastructure, academic activities, and student welfare.

4. Academic Coordination

Support faculty and academic departments in scheduling classes, exams, and events. Maintain academic records, admissions data, and student documentation. Coordinate with examination committees and accreditation bodies.

5. Student Affairs & Welfare

Manage student admissions, enrollment processes, and scholarships. Address student concerns related to administration, hostel, and campus facilities. Organize extracurricular activities and events for student engagement.

6. Infrastructure & Facility Management

Oversee maintenance and development of college infrastructure, classrooms, and hostels. Ensure safety, security, and hygiene on the campus. Manage IT systems, library resources, and other facilities.

7. Liaison & Communication

Act as a bridge between management, faculty, staff, students, and external agencies. Represent the institution in meetings with government bodies, accreditation agencies, and industry partners. Handle correspondence, reports, and official communications.

8. Compliance & Legal Affairs

Ensure adherence to educational policies, labor laws, and institutional regulations. Handle legal documentation, contracts, and affiliations with regulatory bodies.

Qualifications for a College Administrative Officer

1. Educational Qualifications

A

Bachelor's degree

in Administration, Management, Education, or a related field (minimum requirement). A

Master's degree

in Business Administration (MBA), Education Management, Public Administration, or a relevant discipline is preferred.

2. Work Experience

Minimum

10-15 years of experience

in administrative roles, preferably in an educational institution. Experience in managing operations, human resources, finance, or compliance in an academic setting is an advantage.

3. Key Skills & Competencies

Strong leadership and organizational skills

to oversee multiple departments.

Excellent communication and interpersonal abilities

to interact with faculty, staff, students, and stakeholders.

Knowledge of educational policies and regulatory compliance

in higher education.

Financial and budget management skills

to oversee college expenditures.

Proficiency in administrative software

(ERP systems, Microsoft Office, etc.).

Problem-solving and decision-making abilities

to handle campus operations efficiently.
Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?30,000.00 per month

Work Location: In person