Job Description

JOB TITLE: Administrative Officer - Podar Group
DEPARTMENT: Administration
LOCATION: Podar International School, Bhiwandi
REPORTING TO: Administratively Reporting Principal
Functionally Reporting - GM (Administration) in the Region
PURPOSE OF JOB: To oversee the INTERNAL AND EXTERNAL CROSS FUNCTIONAL administrative duties at schools from preschool through higher classes. Administrative officer ensures a safe and productive learning environment for the students and faculty AND DEFT HANDLING OF STAKEHOLDERS at their institution.
KEY RESPONSIBILITIES:

• Assist Principal and General Manager in carrying out cross functional administrative duties (with reference to PIS & PJK).
• Handling queries/grievances of parents.
• Managing physical infrastructure facilities, cleanliness, hygiene, safety.
• Maintenance of school records.
• Managing Canteen facilities.
• Managing complete gamut of Books & Stationery, purchase / procurement & distribution.
• Management of the complete Transport department & related gamut.
• Liaison with various Government / External Agencies, Organizations & Neighboring Societies.
• Facilities Management & General Administration.
• Management of School Infrastructure & assets.
• Administrative arrangements of various school programmes, Annual Excursions, Field Visits, Meetings (within the school & with external agencies).
• Supervision of Housekeeping.
• Supervision of Security.
• Managing Essential services like water, electricity, etc.
• Manage budgets, logistics and events or meetings.
• Coordinating with Accountant for the Fees Recovery.
• U Dise - Online & Offline school registration.
• School registration for RTE and RTE admission process.
• Ensure all the resources related to school to be maintained by the staff assigned and effectively utilization of the resources by the staff.
• Conducting & arranging Trainings & Orientations of the admin, HSK, Security, Transport etc teams.
• Periodic assessments of the stock & other records maintained at the school.
• Work closely in coordination with different departments like Podar Group.

KEY CUSTOMERS: Internal/External

• Business Development
• Hobby Department
• Purchase Department
• Maintenance Services
• Medical / First Aid facilities
• Fire Fighting Arrangements
• All activities in school complex
• Transport Department for scheduling as per requirement

QUALIFICATIONS:

• Degree in Education or similar field; post-graduate degree is a plus.
• Proven experience as a School Administrator.
• Knowledge of administrative processes of schools.
• Outstanding organizational ability
• Problem-solving and conflict resolution skills.
• Good in English Communication skills & IT Skills.
• To upgrade oneself technically and technologically from time to time
• Good judgment and decision-making aptitude.
• Preferably from Ex- Defense background
• Flexible and agile

STAKEHOLDERS:

• Principals/GMs/HODs
• Departmental heads
• Other stakeholders.
• Inter Department.
• External Vendors