Job Description

This role is for one of the Weekday's clients
Min Experience: 5 years
Location: Bangalore
JobType: full-time
We are seeking an experienced and highly organized Administrative Officer to join our team and ensure smooth day-to-day operations across administrative, procurement, IT support, and coordination functions. The ideal candidate will bring 5-10 years of relevant experience, strong communication skills, and proficiency in MS Office tools to effectively support our management and staff while driving operational excellence.
Requirements
Key Responsibilities
Administrative Management

• Oversee day-to-day office operations, ensuring efficiency and adherence to organizational policies.
• Maintain accurate records, documentation, and filing systems (both digital and physical).
• Support leadership with calendar management, travel arrangements, and meeting coordination.
• Handle confidential information with discretion and integrity.

Procurement & Vendor Management

• Manage the end-to-end procurement process, including vendor sourcing, quotation evaluation, negotiation, and purchase order issuance.
• Develop and maintain vendor relationships to ensure cost-effective and timely delivery of goods and services.
• Monitor inventory, office supplies, and equipment, ensuring availability while maintaining budgetary controls.
• Maintain procurement records in compliance with company policies and regulatory standards.

IT Support & Coordination

• Provide first-level IT support to employees, including troubleshooting software, hardware, and network issues.
• Liaise with external IT vendors or internal IT teams for timely resolution of technical problems.
• Ensure smooth functioning of office systems, software licenses, and equipment maintenance.
• Support digital initiatives and assist in rolling out new technology solutions within the organization.

Communication & Coordination

• Act as a central point of contact between management, staff, and external stakeholders.
• Facilitate effective communication across departments to support collaboration and operational efficiency.
• Draft official correspondence, memos, reports, and presentations for internal and external stakeholders.
• Organize and coordinate meetings, workshops, and corporate events.

Presentations & Reporting

• Prepare high-quality presentations, reports, and dashboards for leadership review.
• Support management with data analysis and insights for decision-making.
• Ensure all reports and presentations are accurate, clear, and aligned with organizational objectives.

Skills & Competencies

• Administrative Excellence: Strong organizational and multitasking skills with attention to detail.
• Procurement Knowledge: Proven experience in vendor management, negotiation, and purchasing.
• IT Support: Ability to troubleshoot and coordinate IT-related issues effectively.
• Communication Skills: Excellent verbal and written communication with strong interpersonal abilities.
• Coordination & Teamwork: Adept at collaborating with cross-functional teams and stakeholders.
• Presentation Skills: Proficiency in preparing impactful presentations and reports for senior management.
• MS Office Expertise: Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field (Master's preferred).
• 5-10 years of experience in administrative, procurement, or office management roles.
• Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Strong problem-solving, decision-making, and time-management skills.

Skills Required