Job Description

Specialization:

Administrative Manager


Administrative Officer

Description:

Administrative Manager


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Location: Brainware University, Barasat, Kolkata, West Bengal


Job Type: Full-time | On-campus


Vacancy: 2


Job Positions: Administrative Manager - 1


Administrative Officer- 1

Minimum Requirements:

Operational ownership with high attention to detail Strong communication (English + Bengali preferred) Problem-solving, prioritization, and follow-through Strong campus and facilities management capabilities, including supervision of large infrastructure and outsourced teams Expertise in safety, fire compliance, utilities management, and statutory coordination Proven leadership, decision-making, and crisis-management skills Excellent vendor management, negotiation, and cost-control abilities Clear communication and coordination skills with internal departments and external authorities

Responsibility:

Key Responsibilities:-

Oversee end-to-end campus administrative operations (front office, facilities coordination, vendor coordination, logistics support). Manage 24x7 campus security & fire safety (G4S, safety audits, compliance). Oversee housekeeping, maintenance, utilities & electrical systems (DG, solar, RO, audits). Supervise hostels, faculty accommodation, student welfare & medical support. Manage transport, logistics, procurement & vendor billing. Coordinate with internal departments, legal team, and local authorities. Lead campus events, statutory celebrations, and community engagement. Maintain good relations with local police, municipality, electricity supply offices (WBSEDCL), political leaders, and administrative offices (DM, SP, DSP, Zilla Parishad, Gram Panchayat, etc.) for property tax, building plans, and other approvals. Manage service vendors and contracts (housekeeping, security, maintenance, consumables), including quotations, approvals, service levels, and billing coordination. Track and improve administrative workflows (requests, approvals, registers, documentation, records). Supervise and guide administrative staff; manage duty rosters, task allocation, and performance follow-ups. Handle asset and inventory coordination (stock registers, issue/return records, audits, and verification support).

Departments:

ADMINISTRATION

Application Process:

Please share your updated CV with the subject line: "Application - Administrative Manager & Officer."



Interested candidates are invited to submit their applications, including a cover letter and a CV, to hrd@brainwareuniversity.ac.in/benazir.hr@brainwareuniversity.ac.in or you may call 033-69010542/8972560027/ 8826441799

Job Type:

Full Time

Essential Skills:

Strong command over MS Office (Excel, Word, PowerPoint) and admin documentation practices. Solid knowledge of vendor coordination, facilities support, and institutional operations.

Salary :

As per university standards

Location :

Barasat, Kolkata, West Bengal, India

Eligibility and Experience :

5-10 years of relevant experience in university/college administration

Designation :

Administrative Manager