Job Description

About the Company

TrueAds Pvt Ltd is a leading signage and advertising solutions provider specializing in LED boards, signboards, digital prints, branding, mementos, and corporate gifts. We focus on high-quality output, efficient service, and strong client satisfaction. We are currently looking for a capable

Administrative Executive

to support our office operations in Kottayam.

Job Overview

We are seeking a proactive and detail-focused

Administrative Executive

to manage office administration, internal coordination, and documentation tasks.

Key Responsibilities

Oversee daily office administration and ensure smooth functioning. Maintain organized records, documentation, job files, and office registers. Coordinate with internal teams--

Design, Production, Marketing, Billing, and Installation

. Handle professional communication with clients and vendors via phone, WhatsApp, and email. Prepare

daily work reports, quotations, project updates, and basic invoices

. Assist in managing

inventory records

, material entries, and vendor follow-up (office-based). Manage meeting schedules, visitor coordination, and office calendars. Support HR-related tasks such as

attendance management, leave records, onboarding documentation

, and maintaining staff files. Prepare presentations, work summaries, and administrative documentation for management.

Graphic designing knowledge is a plus

--basic CorelDRAW/Photoshop editing will be an added advantage.

Requirements

Bachelor's degree in

Business Administration / Commerce / Management

or related field. Minimum

2 years of experience

in administration or office coordination roles. Strong proficiency in

MS Office (Excel, Word, Outlook)

. Good communication skills in

English and Malayalam

. Strong organizational and multitasking skills with attention to detail. Ability to work responsibly and independently. Experience in signage, printing, or advertising industry is an added advantage. Basic

graphic design knowledge

is desirable but not mandatory.

Benefits

Competitive salary based on experience. Paid time off. Supportive and professional work environment. Career growth opportunities within the signage and advertising sector. Long-term stable job with a reputed company.

How to Apply

Apply through Indeed or send your updated resume to:

carrer@trueads.com.in

Work Location:

In person (Kottayam office)

Schedule:

Day shift | Fixed shift | Morning shift

Job Types: Full-time, Permanent

Pay: From ?15,000.00 per month

Benefits:

Paid time off
Experience:

Office Administration: 2 years (Preferred)
Work Location: In person