Job Description

About HestaBit

HestaBit is a global IT services company delivering high-impact solutions across web, mobile, AI/ML, and digital transformation. With a growing footprint in the Middle East, we're looking for an Administrative Executive to support our expanding operations in the KSA region.

Role Overview

We are seeking a proactive and detail-oriented

Administrative Executive

who will act as the operational anchor for our KSA business unit. You will be responsible for managing key administrative processes, coordinating with internal and external stakeholders, and ensuring seamless execution of daily operational tasks.

Key Responsibilities

Manage and maintain all administrative paperwork, contracts, and compliance-related documents. Organize and coordinate client and internal meetings across different time zones. Track and follow up on internal tasks, client communications, and partner requests. Assist with financial documentation, invoicing, and ensuring compliance with local office regulations. Conduct cold calls and support lead qualification when required. Maintain records with a high level of accuracy and confidentiality.

Ideal Candidate Profile

2-3 years of experience in administrative support, operations, or executive assistance.

Fluent in Arabic (both written and verbal)

and

proficient in spoken English.

Strong organizational and time-management skills. Detail-oriented and process-driven mindset. Comfortable using MS Office, Google Suite, and other document management tools. Ability to communicate professionally with clients, vendors, and cross-functional teams.

What You'll Achieve

Be the go-to operations and admin support for our KSA unit. Ensure flawless coordination and follow-through on documentation and communications. Free up leadership bandwidth by taking full ownership of administrative responsibilities.

Why Join Us

Be part of a global tech team with meaningful exposure to international operations. Take ownership in a high-trust environment. Work closely with leadership and decision-makers across multiple geographies.
Job Type: Full-time

Pay: ?25,000.00 - ?60,000.00 per month

Benefits:

Provident Fund
Schedule:

Day shift Monday to Friday
Work Location: In person