Job Description

1. Office Management and Operations:

Managing Daily Operations:

This involves overseeing day-to-day tasks, such as managing the reception area, handling correspondence (phone calls, emails, mail), and ensuring the office runs smoothly.

Facilities Management:

Administrators may be responsible for managing office supplies, equipment maintenance, and coordinating facility-related services like cleaning and repairs.

Supervising Staff:

In some cases, administrators may supervise other administrative personnel, such as receptionists, secretaries, or data entry clerks.

Organizing and Maintaining Records:

This includes creating and maintaining both physical and digital files, ensuring information is readily accessible, and managing databases.

Coordinating Meetings and Events:

Administrators schedule meetings, book conference rooms, arrange travel and accommodations, and may also handle catering and other event-related logistics.
2. Communication and Support:

Acting as a Point of Contact:

They are often the first point of contact for internal and external inquiries, fielding calls, emails, and greeting visitors.

Facilitating Communication:

Administrators help to ensure clear and efficient communication between different departments and with external stakeholders.

Supporting Employees:

They may assist employees with administrative tasks, provide resources, and help resolve issues.

Assisting HR:

Administrators may support HR with recruitment, onboarding, and other administrative tasks.
3. Financial and Accounting:

Managing Expenses and Budgets:

They may track expenses, manage petty cash, and assist with budgeting and financial reporting.

Processing Invoices and Payments:

Administrators may handle invoices, process payments, and assist with other financial tasks.

Record Keeping:

They maintain financial records, track expenses, and ensure accuracy in financial data.
4. Compliance and Efficiency:

Ensuring Compliance:

Administrators play a role in ensuring the company adheres to relevant policies, regulations, and industry standards.

Improving Processes:

They may identify areas for improvement in administrative processes and contribute to streamlining workflows.

Staying Updated:

They keep abreast of organizational changes, business developments, and relevant industry trends.
5. Specific to Furniture Manufacturing:

Order Management:

In a production environment, administrators may manage orders through the production and dispatch process, including printing and sorting work orders and updating the system.

Material Tracking:

They may assist with tracking materials, updating inventory, and managing related paperwork.

Coordination with Production:

Administrators may coordinate with different departments, including production, sales, and shipping, to ensure smooth operations.
6. General Office Management:

Reception and Communication:

Managing the reception area, handling phone calls, emails, and correspondence, and greeting visitors.

Record Keeping:

Maintaining physical and electronic files, managing databases, and ensuring accurate record-keeping.

Office Supplies:

Ordering and managing office supplies, stationery, and equipment.

Facilities Management:

Ensuring the workspace is well-maintained, coordinating repairs, and managing office security.

Scheduling and Coordination:

Managing calendars, scheduling meetings, and coordinating travel arrangements.
Job Types: Full-time, Permanent

Pay: From ?16,000.00 per month

Schedule:

Day shift
Experience:

Office Administration: 3 years (Required) Receptionist: 3 years (Required) Office Supervision: 3 years (Required) Customer Handling: 3 years (Required) Supervising Staff: 3 years (Required) Reception and Communication: 3 years (Required) Microsoft Office: 3 years (Required) General HR: 3 years (Required) Email Handling: 3 years (Required) Coordination : 3 years (Required) Invoicing and Quotation: 3 years (Required)
Work Location: In person