Job Description

Job Overview:

Administrative Assistants play a crucial role in maintaining an organized and efficient office environment. They provide administrative support to various departments, manage office operations, and assist in coordinating activities.

Key Responsibilities:

Office Management:

Oversee day-to-day office operations.
Maintain office supplies, equipment, and inventory.
Ensure a clean and organized workspace.

Communication:

Handle incoming calls, emails, and correspondence.
Greet visitors and direct them to the appropriate person or department.
Draft and proofread emails, letters, and other documents.

Scheduling:

Manage calendars and schedule appointments.
Coordinate meetings and conference calls.
Arrange travel and accommodations for staff, if necessary.

Data Entry and Record Keeping:

Maintain accurate and up-to-date records.
Input data into databases and spreadsheets.
Organize and manage files and documents.

Support to Executives:

Assist executives with administrative tasks.
Prepare reports and presentations.
Coordinate executive meetings and events.

Event Coordination:

Assist in organizing company events, workshops, and conferences.
Coordinate logistics, including venue booking and catering.

Visitor Management:

Welcome and assist visitors.
Ensure a positive and professional first impression of the company.

Procurement and Vendor Management:

Assist in procurement activities.
Liaise with vendors and suppliers.
Manage relationships with office service providers.

Administrative Projects:

Take on special projects as assigned.
Conduct research and gather information as needed.

Skills and Qualifications:

Proven experience as an Administrative Assistant or in a similar role. Proficiency in office software (e.g., MS Office, Google Workspace). Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Attention to detail and problem-solving skills. Discretion and ability to handle confidential information. Knowledge of basic accounting and budgeting is a plus.
Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

Health insurance
Experience:

total work: 2 years (Required)
Work Location: In person