Job Description

Position:

Administrative Officer

Company:

Alshifa Cupping Clinic (Leading Hijama & Alternative Therapy Clinic Chain)

Location:

Chennai (Primary base at Nandanam, with travel across Tamil Nadu)

Employment Type:

Full-Time

Salary Range:

?30,000 - ₹40,000 per month (based on experience and performance)

Immediate Joining Preferred

About Alshifa Cupping Clinic

Alshifa Cupping Clinic is a premier healthcare provider specializing in Hijama (Cupping Therapy), acupuncture, and holistic wellness treatments. With multiple branches across Tamil Nadu, we are expanding rapidly and seeking a versatile Administrative Manager to streamline operations and support our growth.

Job Summary

We are looking for a proactive and multitasking Administrative Manager to oversee accounts, human resources, facility management, and vendor coordination. The ideal candidate will be hands-on, detail-oriented, and comfortable traveling for vendor meetings and branch support. This role is critical to ensuring smooth clinic operations and compliance.

Key ResponsibilitiesAccounts Management

Handle full-cycle accounting: invoicing, vendor payments, expense tracking, bank reconciliations, and monthly financial reporting. Prepare GST returns, TDS filings, and ensure statutory compliance . Manage cash flow, budgeting, and cost control for clinic operations.
Human Resources (HR)

Oversee recruitment, onboarding, and exit processes for clinic staff (therapists, nurses, admin). Process monthly payroll, attendance tracking, and employee reimbursements. Maintain employee records, handle grievances, and ensure compliance with labor laws.
Facility Management & Vendor Handling

Manage day-to-day facility maintenance (plumbing, electrical, AC, cleanliness) and coordinate with service vendors. Liaise with civil contractors/vendors for clinic renovations, expansions, or repairs (e.g., interior works, painting, flooring). Negotiate contracts, monitor project timelines, budgets, and quality for civil works.
General Administration

Travel across Tamil Nadu (up to 5 -10 days/month) for branch audits, vendor site visits, and expansion projects. Support clinic operations: inventory management, procurement, and admin coordination. Prepare MIS reports for management and assist in strategic planning.
Qualifications & Requirements

CategoryDetailsEducation

Bachelor's degree in Commerce (B.Com), MBA, or equivalent. Certification in Tally/Accounting is a plus.

Experience

3-5 years in administrative roles (clinic/hospital/healthcare preferred), with hands-on experience in accounts, HR, and facility/vendor management.

Technical Skills

- Proficiency in Tally ERP 9 or Busy software (mandatory).MS Excel (advanced: VLOOKUP, Pivot Tables).Basic knowledge of HR software (e.g., GreytHR/Zoho People).

Soft Skills

- Excellent communication and negotiation skills (Tamil + English; Hindi a plus).Strong organizational abilities and problem-solving mindset. Willingness to travel extensively (reimbursement provided).

Other

- Age: 30-40 years. Immediate joiners preferred. Own two-wheeler preferred for local travel.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person