Job Description

Job Title:

Administration Officer

Location:

Chennai, India

Department:

Administration / Operations

Reports To:

VP - HR

About Garuda Aerospace

Garuda Aerospace is India's leading Drone-as-a-Service (DaaS) provider, driving innovation and impact across agriculture, defense, logistics, and infrastructure sectors. We are a fast-paced, mission-driven organization that values operational excellence, efficiency, and collaboration.

Role Summary

The Administration Officer will oversee all office administrative activities, ensuring smooth day-to-day operations across facilities, vendor management, procurement, travel, and employee support services. The role demands a proactive professional who can maintain a high standard of organizational efficiency and workplace experience.

Key Responsibilities

Office & Facility Management

Oversee general office operations including housekeeping, pantry, maintenance, and security. Ensure office premises are safe, well-maintained, and aligned with company standards. Coordinate with vendors for repairs, maintenance, and infrastructure needs. Manage access cards, visitor management, and front-desk operations.

Procurement & Vendor Management

Source and negotiate with vendors for office supplies, equipment, and services. Maintain vendor contracts, renewals, and ensure compliance with company policies. Process purchase orders, quotations, and invoices in coordination with Finance.

Travel & Logistics

Handle travel bookings (air, train, cab, accommodation) for employees and guests. Coordinate logistics for official events, training, and offsites.

Asset & Inventory Management

Maintain records of office assets, stationery, and IT/non-IT equipment. Conduct periodic inventory checks and audits.

Employee Support & Engagement

Ensure a smooth onboarding experience in coordination with HR and IT. Support in organizing employee engagement activities and company events. Address day-to-day administrative queries and provide timely resolutions.

Compliance & Documentation

Maintain updated records of agreements, licenses, and statutory documents. Support audits and ensure adherence to internal and external compliance standards.

Qualifications & Experience

Bachelor's degree in Business Administration, Commerce, or related field. 6 years of experience in Administration / Facilities / Operations roles. Experience in a manufacturing, tech, or aviation/start-up environment preferred.

Skills & Attributes

Strong organizational and multitasking skills. Excellent communication and negotiation abilities. Proficient in MS Office (Excel, Word, PowerPoint). Ability to handle confidential information with discretion. Customer-service orientation and a problem-solving mindset.

Why Join Us

At Garuda Aerospace, you'll be part of an organization that is transforming industries with cutting-edge drone technology. You'll work with passionate professionals and contribute to an environment that values innovation, efficiency, and collaboration.

Job Type: Full-time

Pay: ₹10,871.06 - ₹34,800.61 per month

Benefits:

Food provided Health insurance Life insurance Paid sick time Provident Fund
Work Location: In person