Job Description

: Admin Officer (College)

Position Title: Admin Officer

Department: Administration

Job Purpose

The Admin Officer is responsible for the

effective administration and smooth functioning of the college's day-to-day operations

, ensuring compliance with institutional policies, statutory requirements, and coordination among academic, administrative, and support departments.

Key Responsibilities

1. Administrative Operations

Oversee daily administrative activities of the college campus Ensure smooth functioning of offices, classrooms, laboratories, and common facilities Implement institutional policies, rules, and procedures

2. Staff Administration

Address staff grievances related to administrative matters

3. Infrastructure & Facility Management

Monitor maintenance of buildings, furniture, electrical systems, and equipment Coordinate with vendors for repairs, housekeeping, security, transport, and canteen services Ensure campus cleanliness, safety, and discipline

4. Compliance & Documentation

Ensure compliance with regulatory bodies (UGC / AICTE / PCI / University / State Govt., as applicable) Maintain statutory registers, licenses, and official records Assist during inspections, audits, and accreditation visits

5. Procurement & Inventory

Manage purchase requisitions, quotations, and vendor coordination Maintain inventory of assets, consumables, and stationery Ensure proper asset tagging and record maintenance

6. Coordination & Communication

Draft official correspondence, notices, and circulars Support academic departments in administrative requirements

7. Student & Campus Support

Support student-related administrative matters as required Assist in organizing college events, examinations, admissions, and functions Ensure adherence to campus rules and code of conduct

Qualifications & Experience

Bachelor's degree in Arts / Commerce / Management / Administration (Master's preferred) Minimum

3-7 years of administrative experience

, preferably in an educational institution Knowledge of college administration and regulatory requirements

Skills & Competencies

Strong organizational and coordination skills Excellent written and verbal communication Ability to handle multiple tasks and deadlines Proficiency in MS Office / ERP systems Problem-solving and decision-making abilities High level of integrity, confidentiality, and professionalism

Working Conditions

Full-time, campus-based role May require extended hours during admissions, examinations, inspections, and events

Performance Indicators (KPIs)

Timely completion of administrative tasks Compliance with statutory and institutional requirements Efficiency in facility and staff management Feedback from management and departments
Job Types: Full-time, Permanent

Benefits:

Health insurance
Work Location: In person