Job Description

Job Title:

Administrative Officer

Experience Required:

5 - 10 Years

Department:

Administration / Facilities Management

Location:

Gujarat Mundra.

Job Summary:

The Administrative Officer will be responsible for overseeing and managing all administrative and facility-related activities, including guest house operations, transport management, canteen services, and housekeeping. The role ensures smooth day-to-day functioning of support services and a safe, clean, and comfortable environment for employees and guests.

Key Responsibilities:1. Guest House Management

Supervise the upkeep, cleanliness, and maintenance of company guest houses. Ensure comfortable accommodation and hospitality arrangements for guests, visitors, and employees. Maintain proper records of occupancy, expenses, and inventory. Coordinate with vendors for catering, laundry, and maintenance services.

2. Transport Management

Oversee the company's transport fleet, drivers, and vehicle maintenance schedules. Plan and allocate vehicles efficiently for employees, guests, and official purposes. Ensure compliance with transport policies, vehicle documentation, and safety norms. Monitor fuel consumption, repair costs, and maintain transport MIS reports.

3. Canteen & Pantry Services

Supervise canteen operations to ensure hygienic food preparation and service. Liaise with catering contractors to maintain quality, variety, and cost control. Conduct regular inspections for hygiene, safety, and compliance. Address employee feedback and ensure continuous improvement in food service.

4. Housekeeping & Facility Management

Manage housekeeping staff and vendors for daily cleaning and maintenance of office premises. Ensure sanitation, pest control, and waste management standards are met. Oversee preventive and corrective maintenance of office infrastructure and furniture. Ensure workplace safety, energy efficiency, and adherence to company policies.

5. General Administration

Monitor and control administrative budgets and expenses. Manage vendor contracts, service agreements, and timely renewals. Maintain asset registers, administrative documentation, and statutory compliance records. Support HR and other departments in organizing events, training sessions, and logistics.

Key Skills & Competencies:

Strong organizational and multitasking abilities. Good communication and coordination skills. Vendor management and negotiation expertise. Knowledge of facility management and statutory compliance. Proficiency in MS Office and ERP systems. Ability to lead and motivate a team of support staff.

Educational Qualification:

Graduate in any discipline (preferably Business Administration, Facility Management, or related field). Postgraduate qualification or certification in Administration / Facility Management (preferred).
Job Type: Full-time

Pay: ₹25,365.84 - ₹32,722.48 per month

Benefits:

Commuter assistance Food provided Health insurance Life insurance Provident Fund
Work Location: In person