Job Description

Role Purpose

The Administrative Officer is responsible for ensuring effective administrative operations of the University by coordinating academic and non-academic departments, implementing statutory compliances, supporting governance processes, and facilitating smooth day-to-day functioning in line with university policies and regulatory requirements.

Key Roles & Responsibilities

1. General Administration

Oversee day-to-day administrative operations of the University. Implement and monitor university policies, procedures, and office orders. Ensure coordination among departments, schools, centres, and support units. Maintain official records, files, and documentation as per statutory norms.
2. Statutory & Regulatory Compliance

Assist in compliance with UGC, AICTE, PCI, BCI, NCTE, NAAC, and other statutory bodies. Support preparation and submission of AQAR, SSR, and inspection-related documentation. Ensure timely reporting, data compilation, and record maintenance.
3. Governance & Committees

Coordinate meetings of statutory and non-statutory bodies (BoM, Academic Council, Finance Committee, etc.). Prepare agendas, minutes of meetings, and action-taken reports. Monitor implementation of decisions taken by university authorities.
4. HR & Establishment Support

Coordinate with HR Department for service records, leave, attendance, and staff deployment. Support recruitment, joining formalities, and administrative onboarding. Assist in performance appraisal and service-related matters.
5. Infrastructure & Facilities Coordination

Liaise with Estate, Maintenance, Transport, Security, and Housekeeping departments. Ensure optimal utilization and upkeep of university infrastructure. Handle administrative issues related to classrooms, labs, hostels, and offices.
6. Financial & Purchase Coordination

Assist in budget implementation, approvals, and administrative expenditure control. Coordinate with Finance Department for bills, purchases, and vendor management. Ensure adherence to procurement and financial procedures.
7. Student & Faculty Support

Facilitate resolution of administrative issues faced by students and faculty. Coordinate administrative support for examinations, admissions, and academic events. Ensure service-oriented administrative processes.
8. Communication & Reporting

Draft official communications, notices, circulars, and reports. Act as a nodal administrative contact for internal and external stakeholders. Submit periodic administrative reports to higher authorities.
Required Qualifications

Master's degree in Management / Public Administration / Education / Commerce or related discipline. Knowledge of higher education administration and statutory frameworks preferred.
Experience

Minimum

5-10 years

of administrative experience in a university / higher education institution. Experience in NAAC / accreditation processes is desirable.
Key Skills & Competencies

Strong administrative and coordination skills Knowledge of university regulations and compliance systems Excellent drafting, documentation, and communication skills Leadership, problem-solving, and multitasking ability Proficiency in MS Office and ERP systems
Key Performance Indicators (KPIs)

Compliance adherence and timely submissions Efficiency in administrative processes Coordination effectiveness across departments Quality of documentation and reporting Stakeholder satisfaction (faculty, staff, students)
Job Type: Full-time

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

Health insurance
Work Location: In person