Job Description

A Reputed Manufacturing company looking for a proactive administrative Officer for Reginal office, Jigani Industrial Area .

Profile Summery: The Office Administration Officer will provide essential administrative support tailored to an engineering environment, ensuring smooth project coordination, resource management, and team efficiency. This role involves handling day-to-day office tasks, supporting technical teams with documentation, and facilitating communication between engineers, clients, and vendors.

The ideal candidate is organized, tech-savvy, and comfortable in a detail-focused setting with occasional project deadlines

What You'll Do:

Greet clients, vendors, and visitors; manage incoming calls, emails, and inquiries related to engineering projects, directing them to appropriate engineers or project managers. Maintain office inventory, including engineering supplies (e.g., drafting tools, software licenses, safety gear), and coordinate procurement with vendors. Schedule meetings, site visits, and project milestones; book conference rooms and arrange virtual tools like Zoom or Microsoft Teams for remote engineering collaborations. Perform admin tasks such as filing project documents, data entry into engineering databases, generating reports on timelines/budgets, and archiving CAD files or blueprints (digital and physical). Assist with basic financial duties, including processing engineering invoices, tracking project expenses, and supporting compliance with industry standards (e.g., expense reconciliation for billable hours). Support HR and onboarding for engineering staff, conducting induction program and distributing safety protocols. Draft and format technical correspondence, such as RFPs (Requests for Proposals) progress reports, and client memos using Microsoft Office. Ensure office compliance with engineering regulations (e.g., health/safety protocols, document retention policies) and coordinate with facilities for maintenance of specialized equipment like plotters or 3D printers as directed by management. Prepare presentation decks, spreadsheets for cost estimates, and Gantt charts for project overviews to aid engineering leadership. Collaborate with project teams to resolve administrative hurdles, such as permit tracking or subcontractor coordination.

What We're Looking For:

Graduate with

4-5 years' experience

in administration activities. Only Male candidate communication and interpersonal abilities.
Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

Health insurance Leave encashment Life insurance Paid sick time Provident Fund
Ability to commute/relocate:

Jigani, Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Required)
Work Location: In person