Job Description

Role Overview:

We are seeking an organized, resourceful, and proactive

Assistant Manager - Administration

to oversee day-to-day administrative operations, vendor management, and travel desk coordination. The role demands strong operational ownership, cost optimization mindset, and the ability to ensure smooth functioning of all facility-related and administrative services.

Key Responsibilities:

1. Vendor & Facility Management

Identify, onboard, and manage vendors for housekeeping, security, pantry, IT support, and maintenance services.

Negotiate contracts and maintain service-level agreements (SLAs) to ensure cost efficiency and high-quality service.

Oversee facility upkeep, periodic maintenance schedules, and ensure compliance with safety and hygiene standards.

Maintain asset registers and oversee repair/replacement activities as required.

2. Travel Desk & Logistics Management

Manage end-to-end domestic and international travel arrangements for employees including ticketing, hotel bookings, and transportation.

Optimize travel costs through corporate tie-ups and policy compliance.

Coordinate with travel partners and ensure smooth execution of employee travel plans.

3. General Administration & Office Operations

Oversee day-to-day office administration including stationery, office supplies, utilities, and maintenance coordination.

Ensure seamless front-desk operations, visitor management, and office security protocols.

Support HR and finance teams with logistical and administrative requirements during recruitment drives, training, and corporate events.

Manage administrative budgets, track expenses, and prepare periodic MIS reports.

4. Compliance & Process Improvement

Ensure adherence to company policies, statutory norms, and health & safety regulations.

Proactively identify process gaps and implement administrative efficiency measures.

Maintain documentation and record-keeping for audits and internal reviews.

Desired Candidate Profile:

Graduate (preferably in Business Administration or related field); MBA preferred.

4-6 years of relevant experience in corporate administration, facilities, or travel management.

Strong negotiation, vendor handling, and communication skills.

Hands-on experience with MS Office and facility management tools.

Excellent organizational and multitasking abilities.

Problem-solving mindset with a focus on operational excellence.

Job Types: Full-time, Permanent

Pay: ?35,000.00 - ?40,000.00 per month

Benefits:

Health insurance Provident Fund
Work Location: In person